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Finance Manager

English PEN
Holborn, London
£38-40k per annum pro rata
Closing date
29 May 2024

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Finance & Legal
Arts / Culture, Human Rights
Part Time
Contract Type

English PEN is seeking a Finance Manager, with experience of working in charity finance. This is a part-time post at the heart of English PEN's small but busy London office. The Finance Manager will report to the Director, and work closely with the Head of Operations, Administration Assistant, Head of Development, the Treasurer and the Finance and Audit Committee (FAC).

English PEN celebrates the diversity of literature and envisions a world with free expression and equity of opportunity for all readers and writers. This role plays an essential part in achieving this vision.


To manage all aspects of financial management ensuring accurate accounting, payroll, annual and management accounts, grants, budgets and management of cash resources, providing information for Board and the staff team, liaising with the Treasurer, FAC and auditors, flagging key issues to the Director.


  1. Prepare, monitor and control budgeting and forecasting processes. This will entail:
    1. Working with the Director and staff to prepare business plan, quarterly management accounts, annual budgets and forecasts as required to meet the needs of the Board and other Stakeholders (including Arts Council England and other funders).
    2. Assisting staff in the preparation of budgets; prepare reports allowing staff to control and report on financial aspects of their areas of responsibility.
    3. Working closely with Head of Development to create systematic processes to monitor and report against forecasted income and expenditure
  2. Provide clear and timely management accounts to the senior team, Finance & Audit Committee and Board of Directors.
  3. Prepare papers for and attend Finance and Audit Committee meetings, taking minutes of the meetings.
  4. Maintain financial records in Xero including preparation of invoices for customers/clients, processing supplier invoices, cash and banking transactions, including online banking, payroll and PAYE.
  5. Ensure payments are made in a timely and controlled fashion.


  • Fully qualified or part qualified member of one of the major accountancy bodies.
  • Relevant experience of the charitable sector and detailed knowledge of any Statement of Recommended Practice (“SORP”) issued by the Charity Commissioners.
  • Experience of charity financial management at daily as well as company/strategic level and experience of managing numerous project budgets.
  • Excellent communications skills, both in writing and verbally.
  • Experience of using Xero or similar accounting packages.

English PEN wishes to encourage applications from candidates who are under-represented in the creative industries.

Deadline for applications: Wednesday 29 May 2024, 12pm.

Interviews are likely to take place during the week of during the week of Monday 10 June 2024.

Please note applicants must be current UK residents with a legal right to work in the UK.


To apply, please send the following three documents to:

  1. Your CV (NB please ensure this is anonymous removing any identifying information)
  2. A covering letter telling us why you are interested in the role and explaining how your knowledge, skills and experience make you a suitable candidate (again please ensure any identifying information is removed)
  3. An equality monitoring form

Please check the supporting documents to download the full role description and equality monitoring form for your application.

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