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Treasurer

Employer
Laurence's Larder
Location
London (West), London (Greater)
Salary
Unpaid - this is a voluntary role
Closing date
19 Apr 2024

View more

Function
Finance & Legal
Sector
Community, Social Care & Welfare
Hours
Part Time
Contract Type
Permanent
Seniority
Board / C-Suite

Treasurer – Role Description

Background:

Laurence’s Larder is a small, registered charity (a Charitable Incorporated Organisation (CIO)), which provides food aid and related support services to those in need in Brent - one of London’s most disadvantaged boroughs. We are based in Christ Church, Christ Church Avenue, NW6 7BJ (but we are not a part of the church and we welcome people of all faiths and no faith).

We currently employ a full time Project Director and a P/T Co-ordinator. They are supported by an enthusiastic and dedicated team of over 50 volunteers. We help meet the needs of around 150 people per week, through provision of food bags, a community lunch, a clothes bank and provision of access to support services.

Our projected budget for the financial year 2024 / 2025 is ca. £190,000, which is primarily derived from grants, income generation activities and personal donations.

We have ambitious development plans, which, if realised, may  include substantial capital expenditure (£ millions) and significantly increased operational turn-over.

Our current treasurer is intending to resign due to increasing family commitments. Until now she has both provided book-keeping services and provided regular accounts and prepared the annual accounts, which are reviewed by an independent examiner. It is our intention to employ a paid part-time book-keeper as of the start of the new financial year in April.

We seek a Treasurer who will bring energy, enthusiasm and commitment to the role, and who will broaden the diversity of thinking on our board. Whilst previous governance of a (small) charity is highly desirable, this is not essential – an induction and support will be given.

Treasurer role

The Treasurer is expected to maintain an overview of Laurence’s Larder’s financial affairs, ensuring that effective and appropriate financial measures, controls and procedures are in place and reporting to the Board of Trustees about the financial health of the organisation.

Duties:

  • Monitoring and advising on the financial viability of the charity. Advising on the financial implications of the charity’s strategic plan, including overseeing the charity’s financial risk management process Supervising the work of the Larder’s book-keeper Overseeing the Larder’s banking arrangements and activities Overseeing the development and presentation of budgets, internal management accounts and annual financial statements to the Board of Trustees Ensuring that proper accounting records are kept, and that appropriate accounting procedures and controls are in place Ensuring that robust and comprehensive financial policies are in place (as advised / recommended by the Charity Commission) and are being implemented Supporting the development of new financial policies and procedures as needed, including covering financial reserves, and cost management. Overseeing financial controls and adherence to systems, regularly liaising with the Project Director Ensuring investments and assets are maximised Lead on the appointment of and liaison with the independent reviewer / external auditors Oversee the development and implementation of systems for appraising, mitigating and reporting on financial risks Ensuring that the annual accounts are prepared and disclosed in the form required by relevant statutory bodies e.g. the Charity Commission Keeping the board informed about its financial duties and responsibilities and liaising with the Project Director, Chair of the Finance & Risk Sub-Committee and the Chair to develop the financial understanding of the Board of Trustees

In addition to the above, the Treasurer will also have the same responsibilities as other trustees (the Treasurer is will be one of the trustees of Laurence’s Larder):

Responsibilities of all trusteesS

Support and provide advice on Laurence’s Larder’s purpose, vision, goals and activities Approve operational strategies and policies and monitor and evaluate their implementation Oversee Laurence’s Larder’s financial plans and budgets and monitor and evaluate progress Ensure the effective and efficient administration of the organisation Ensure that key risks are being identified, monitored and controlled effectively Review and approve Laurence’s Larder’s financial statements Provide support and challenge to Laurence’s Larder’s Project Director in the exercise of their delegated authority and affairs Keep abreast of changes in Laurence’s Larder’s operating environment. Contribute to reviews of Laurence’s Larder’s own governance Attend Board meetings, adequately prepared to contribute to discussions Use independent judgment, acting legally and in good faith to promote and protect Laurence’s Larder’s interests, to the exclusion of their own personal and / or any third party interests Contribute to the broader promotion of Laurence’s Larder’s objects, aims and reputation by applying your skills, expertise, knowledge and contacts As a small charity, there will be times when trustees will need to be actively involved beyond Board meetings. This may involve scrutinising board papers, leading discussions, focusing on key issues, providing advice and guidance on new initiatives, presenting externally, or other issues in which the trustee has special expertise. All trustees are strongly encouraged (as their circumstances permit) to develop a deep understanding of the day to day operations of the Larder, including getting to know and interact with staff, volunteers and beneficiaries (‘guests’) and understanding the issues and challenges that each of these stakeholders face.

Person specification:

  • A finance professional – ideally qualified (ACA, ACCA, AAT), unless you have equivalent and relevant financial experience at a substantive level A knowledge and understanding of charity finance is desirable, or otherwise a willingness to learn, drawing on sound commercial experience and an understanding of SMEs A strategic thinker with an ability to balance risk and opportunity. Clear communicator with the ability to bring the financial information alive to non-finance specialists Willing to play an active role in areas such as forecasting, setting budgets, liaising with funders, independent reviewer  / auditors etc. Willingness and ability to understand and accept their responsibilities and liabilities as trustees and to act in the best interests of the organisation. Ability to think creatively and strategically, exercise good, independent judgement and work effectively as a board member Effective communication skills and willingness to participate actively in discussion A strong personal commitment to equality, diversity and inclusion. Enthusiasm for our vision and mission Willingness to lead according to our values Commitment to Nolan’s seven principles of public life: selflessness, integrity, objectivity, accountability, openness, honesty and leadership

Terms of office

  • Trustees are appointed for a three year term of office, renewable for 2 further terms up to a maximum of 9 years. This is a voluntary position, but reasonable expenses will be reimbursed.

Time Commitment (Estimated at 8 hrs per month])

  • Attending ca. 6 Board meetings per year. Currently meetings are held in person at Christ Church, Christ Church Avenue, NW6 7BJ, (normally at 6.30pm). Participation in / chairing the Finance & Risk Sub-Committee ca. 6 x year Occasional meetings with the Project Director, Book-keeper and / or Chair and others, with flexibility to respond swiftly to occasional ad hoc issues. Attending annual strategy / training sessions

Applicants should email the Chair of Laurence's Larder, Mark Wakefield with their CV, a letter of application and the names & contact details of 2 people (one should be your current / most recent employer and the other a personal referee who knows you and your skills and capabilities well). Closing date for applications: Friday 19 April. 

We are keen to broaden the diversity of the Board and therefore particularly welcome applications from those with diverse heritages

 

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