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Finance Officer

Milton Keynes
Closing date
24 Mar 2024

Job Details


Finance Officer Opportunity

As the Toybox Finance Officer, you will provide an outstanding support service to the whole organisation. Daily tasks will see you processing transactions, maintaining and improving systems as well as providing information for management reporting. You will be required to support the preparation of budgets (particularly in International Programmes) and monitoring and evaluating the financial reports of our overseas partners.

We are looking for a candidate who is flexible in how they work, who is skilled at proactively engaging and developing collaborative working relationships across all teams within the organisation.

The value you can add: You will embrace innovation; constantly striving to improve current systems and adopt new approaches to ensure that the department fully supports the vision of the charity

Purpose of the role:

  • To support the work undertaken by the Director of Finance and Resources in processing financial transactions and providing financial information and reporting.
  • To support the work of the International Programmes team in monitoring and evaluating the financial aspects of overseas activities
  • To provide administrative support to the charity

Main duties and responsibilities:

  • Process financial and other transactions in an efficient manner and provide financial information, reporting, statutory returns, and other such functions as required.
  • Post purchase invoices on the accounting system and obtain appropriate authorisation.
  • Obtain, check, and keep up-to-date supplier bank details and process payment runs on a timely basis. Reconcile purchase ledger and supplier statements taking action where necessary.
  • Import donation data from the supporter database into the accounting system and reconcile against banking.
  • Bank incoming cheques and cash on a daily basis in liaison with the Marketing and Fundraising department and others as needed.
  • Reconcile bank accounts, posting miscellaneous transactions where necessary.
  • Process petty cash expenditure, receipts and reimbursements.
  • Process Standing Order and Direct Debit income in the supporter database.
  • Produce the Gift Aid return on a monthly basis.
  • Answer queries from other departments about financial information.
  • Assist in the production of monthly management accounts.
  • Carry out any other financial transactions, provide other financial management and reporting information as may be required from time to time.
  • Maintain the fixed asset inventory.
  • Archive financial records.
  • Upload and update partner information in project management software and create analysis and visuals as required.
  • Support the International Programmes team in developing budgets for grant proposals and financial analysis.
  • Perform Grant Officer functions for Institutional Grants.
  • Ensure partner compliance with financial aspects of Toybox funding agreements.
  • Support the Director of Finance and Resources in foreign exchange transaction planning and execution.
  • Assist with answering phone calls received in the office.
  • Assist with outgoing post.
  • Day-to-day database maintenance tasks to maintain the accuracy and completeness of the database. 

Additional information:

At Toybox we strive to hire the best. If you are driven to change the world for street children, you will fit right in. We are courageous in what we do, always looking to innovate and improve. We learn from our mistakes and celebrate our wins. Everyone is welcome - as an inclusive workplace, our employees are comfortable bringing their whole selves to work. Toybox values diversity and therefore we encourage and welcome applications from suitably skilled candidates from all backgrounds.

We want our recruitment process to be as accessible as possible. If you need us to make an adjustment or provide additional support as you apply for a role, please let us know and we will contact you to discuss how we can help.

We will only use the information you provide to process your application. For more information about how we use your information, see our Privacy Policy. In submitting an application for this role, we will deem that you have read and understood this Policy.

Toybox is committed to safeguarding and promoting the welfare of children and young people, and expects all staff, trustees and volunteers to share this commitment.

To apply for this role you must have the right to work in the UK.

Application Process

When applying for this role, please click the "Apply Now" button and ensure you submit a full CV, a covering note of not more than two pages OR a short video introduction of no more than three minutes which summarises why you want to work for Toybox, and your proven ability related to the job description below.



"We work to change the world for street children" 

Listen and subscribe to our podcast "Stories from the streets" available on Apple music, Spotify, Youtube, Amazon Music, Libsyn and Listen Notes

About Toybox

"10,000+ children now legally exist because of Toybox"

Toybox is a UK charity with a mission to end the injustice of street children, one of the world’s most vulnerable groups.

For over 30 years, we have been working alongside street children, first in Latin America and now in Asia and Africa. Our core purpose today remains consistent with the reason Toybox was created - to help children marginalised and abused by those who should be protecting them.

We want to thrive and grow as an organisation; to be as cost effective and proficient as possible so that we ensure maximum impact for the children we work alongside.

Why Work For Toybox 

We have instilled a dynamic people culture which sets us apart strongly as a valuable employer of choice. We've had the pleasure of receiving testimonials from some of our current team

Gerry Walker (Marketing & Content Manager)

"I love working for an organisation that is quick to take action and tackles issues of inequality head on. I fundamentally believe that every child deserves a childhood and that no child should be written off because they have no permanent place to live" 

Nicky Paterson (Head of Philanthropic Giving)

"I feel very blessed to work for such a truly kind and inspiring organisation. Where absolutely everyone is driven by the same passion, to work together to do all we can to get as many children as possible away from living and working on some of the most dangerous streets in the world, and give them real hope for a future of choices and opportunities"

Career Opportunities

We are in an exciting phase of 2024 currently hiring. Whilst we are a small knit team we are collaborative together in making a difference and have a vast array of employees who have been with us for a few to several years onwards.

We also have our dedicated team of trustees who assist with our exciting projects in the fundraising sector.

Our Social Media

We are based in Milton Keynes in Bletchley so come and see us. In the meantime follow us on our social media pages by clicking the links below. A share and subscribe is all appreciated to support the cause in making a difference to the lives of street children.

Website -

Instagram - @toyboxcharity

Facebook - @toyboxcharity

Twitter (X) - @toyboxcharity

Youtube - @toyboxcharity

Company info
01908 360050
Challenge House
Sherwood Drive
Milton Keynes

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