Duties and Responsibilities

Main duties:

➢ Process and reconcile grant payments to service users.

➢ Process and reconcile petty cash for the organisation.

➢ Preparation of quarterly expenditure reports to funders.

➢ Process monthly expense claims.

➢ Provide information required to prepare financial reports for the senior leadership team, the Board, funders and stakeholders.

➢ Support the delivery of the year-end financial reporting.

➢ Be responsible for ensuring that financial documents are filed.

➢ Support audit processes to demonstrate compliance.

➢ Undertake balance sheet reconciliations when required.

➢ Ensure that BSWA’s finance systems are maintained

➢ Maintain accounts on Sage computer software

➢ Keep workings for project reports up to date on a monthly basis to enable any under or over spend to be identified and corrected in a timely manner.

➢ Support other members of the administration and finance teams whenever necessary.

➢ Contribute to the development and maintenance of financial systems and processes

➢ Work with other members of the team to develop and maintain monitoring procedures for Women’s Aid projects

➢ Work and liaise with colleagues in other departments to provide high quality service.

➢ Assist other members of the team as necessary. Other duties:

Other duties:

 ➢ To ensure that all staff team members are aware of any matters that are relevant to the welfare and security of the refuges, staff, volunteers and service users by: a) Maintaining BSWA communication records b) Following safety procedures c) Attending team meetings

➢ To develop a professional working relationship with external agencies

➢ To work within BSWA’s administrative and financial systems

➢ To ensure that adequate records are kept

➢ To keep accurate records of financial transitions in line with BSWA’s procedures

➢ To contribute where appropriate to the preparation of returns for funders.

➢ To identify and attend training relevant to the post in agreement with your line manager

➢ To work alongside colleagues to organise in-house training and information sessions

General:

➢ To maintain the confidentiality of the women and children using the service

➢ To maintain confidentiality in all matters relating to the organisation

➢ To offer an equal service to all women and children regardless of age, class, culture, language, race, religion and sexual orientation

➢ To maintain a general awareness of the issues surrounding domestic violence on a national and local level

➢ To ensure the efficient use of resources at all times

➢ To work within BSWA policies and procedures and demonstrate a commitment to the values and ethos of BSWA

➢ To work within BSWA’s framework for equal opportunities and anti-discriminatory practice

➢ To participate in the development and annual appraisal of a personal individual development plan with the line manager

➢ To undertake any other duties required by BSWA, which may arise incidentally, develop, or be assigned commensurate with the post.