Events and Fundraising Assistant
Hours: Full time – 37.5 hours per week (with a requirement for flexible working)
Salary; £22,572 - £25,927 per annum (SCP 11-18)
Holidays: 28 days per annum, plus bank holidays
Pension: Auto enrolment scheme in place
Probationary Period: 6 months
Accountable to: Events & Community Fundraising Manager
Base: Hybrid working, Osney Mead, Oxford (OX2) and home based. Travel within Oxfordshire will be required
Our client, a mental health and wellbeing charity, is here to make sure anyone in Oxfordshire with a mental health problem has somewhere to turn for advice and support. Last year they helped over 30,000 people. They promote good mental health through the provision of high quality services and campaigning for positive change. Their services include transitional housing, talking therapies, benefits advice, a confidential and free information line, wellbeing courses, physical activity programmes, volunteering opportunities, and peer-support groups. They won’t give up until everyone experiencing a mental health problem gets both support and respect.
They employ over 230 staff and operate in 29 locations across Oxfordshire and Berkshire.
Purpose of the Job
The Events and Fundraising Assistant will provide fundraising and events support to the Development Team as well as general administrative duties.
In your application form please cover examples of how you meet the Person Specification, you may give examples from previous employment, school/college/university or extra-curricular activities, etc.
The responsibilities will vary from week to week depending on schedules and priorities, but regular tasks will include:
- Working with the team and external suppliers to ensure events are delivered on time, within budget and to a high standard
- Coordinating logistics for events and meetings
- Attending events and assisting with activities on the day, including set-up and take-down, preparation of event materials, assisting volunteers/fundraisers
- Carrying out evening and weekend work as required
- Communicating via email, phone, mail, social media and in person
- Responding to queries and requests in a timely and professional manner
- Designing social media and promotional communications and materials using Canva, Hootsuite and other similar platforms
- Posting content on the charity's website, using WordPress, and social media platforms
- Team champion for their CRM system, including maintaining and updating the system
- Managing event materials stock count, ordering and preparing and sending materials to fundraisers
This job description covers the current range of duties and will be reviewed from time to time. It is the charity's aim to reach agreement on changes, but if agreement is not possible, then the organisation reserves the right to change this job description.
Person Specification / Selection Criteria
(Points ‘a’ – ‘i’ will be assessed via the application):
a) A passion for delivering high quality events with a strong attention to detail
b) Excellent written and verbal communications skills, including a professional telephone manner and the ability to communicate with a wide range of people
c) Enthusiastic, proactive approach with a good use of initiative
d) Ability to use social media platforms for communications and marketing (Facebook, LinkedIn, Instagram, Twitter)
e) Experience of using design programmes and websites such as Canva and WordPress (or similar platforms)
f) Ability to work under own initiative, seeking advice and support when appropriate
g) Excellent time management and organisational skills
h) Ability to problem solve and work under pressure
i) Good computer skills, including the use of Microsoft Office, Excel and CRM databases
j) Driving licence and access to a vehicle
k) Knowledge and sensitivity to the needs of people living with mental and emotional health problems
The following are required of all roles within the charity. However, you do not need to address these in your application:
- Genuine interest and commitment to the involvement of people who use the charity's services, social inclusion and recovery
- The ability to work within the charity's policies and procedures including Equal Opportunities and Confidentiality
- Willingness to work flexibility in response to changing organisational requirements
- Willingness and ability to work hours outside of normal office hours on occasion
Please note you will not be able to view your answers once you have submitted your application.
Working for the charity
The organisation offers a friendly working environment and are committed to staff wellbeing. In addition to base salaries, they offer a range of employee benefits including generous holiday entitlement, pension scheme and development and training.
Timetable of appointment
Closing date: Monday 18th July 2022, 9am
Shortlisting date: Early applications are welcomed and will be reviewed as received
Interview date: To be confirmed
Interview location: Osney Mead, OX2, or on-line, via Teams
To find out more information, please click the apply button. You will be taken to a simple CHM Recruit form and then redirected to complete your application for this position.
The charity welcomes applications from people from all sections of the community, irrespective of race, ethnicity, gender, age, disability, sexual orientation, religion or belief.
CVs will not be accepted.
No agencies please.