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Administrative Assistant

Employer
CHM
Location
High Holborn, London
Salary
Range of £18,000 to £20,000 depending on experience
Closing date
27 Jun 2022

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Job title: Administrative Assistant
Reports to: Team and Office Manager
Salary: Range of £18,000 to £20,000 depending on experience.
Location: High Holborn, London
Hours: Full time

This is a charity and membership society that has been dedicated to improving tropical medicine and global health since 1907.

Their ambition is to save lives and improve health around the world through increased access to greater equity in global healthcare. Through their activities, they help further their members’ careers. They also bring together their collective knowledge and use their own expertise to achieve change within the sector.

They are looking for a motivated individual to join as Administrative Assistant, effectively supporting the small but busy team by providing proactive and comprehensive administration support across their key areas of work.

The role will require someone who has proven experience of providing administrative support to a busy team (preferably within the charity/not-for-profit sector), be flexible, have excellent time management skills and be able to work on their own initiative. The successful candidate will be working across various departments, including membership, events, small grants and communications; therefore, they will need to be efficient, organised, with strong computer skills and a professional outlook.

The Role:

  • To provide day to day administration for the team, including but not limited to, financial administration, arranging meetings, booking travel and accommodation, desk research, diary management, and organising other meetings and events as required.
  • To develop and maintain effective working relationships across the charity
  • To ensure that all assigned tasks are completed to a high standard
  • To support all general telephone, email and written enquires are dealt with efficiently
  • To support the management of office stock levels and team planning tools
  • To be responsible for opening and distributing post on a daily basis
  • To undertake electronic and paper filing and maintaining filing systems appropriately
  • To provide administrative support to the CEO
  • To assist with the management of the meeting rooms and team areas
  • To support and attend events, including handling delegate registration inquiries via telephone and email, collating event packs and materials, and conducting desk research on the cost and availability of venues and caterers
  • To assist with the administration associated with their Early Career Grants programme
  • To support the Digital Communications Manager on areas such as finding global health news to share on RSTMH’s social media, uploading to and editing the website, and helping to prepare the fortnightly newsletter
  • To provide support to the Membership Manager on specific projects related their recruitment of members and the delivery of benefits to existing members
  • To be responsible for the general administration and upkeep of the online opportunities platform, grow
  • To participate in team meetings, planning and initiatives
  • To undertake any other reasonable tasks as could be expected of an Administrative Assistant

Essential Technical Skills:

  • Ability to manage a diverse set of priorities and meet deadlines to a consistently high standard
  • Capacity to set up and maintain administrative processes and office systems
  • Excellent written and verbal communication skills and a strong understanding of delivering great customer service
  • Good analytical skills with the ability to identify key points from complex material or information
  • Experience of being responsible for initiating, planning, and developing own areas of work
  • High computer literacy and confidence with Word, PowerPoint, Outlook, and Excel
  • Exceptional use of written and spoken English
  • Experience providing administration support, preferably in an office environment.

Personal Skills:

  • Ability to work with a wide range of people whilst presenting a professional image on behalf of this charity
  • Ability to be calm under pressure and help build a collaborative team culture
  • Flexibility and willingness to work under own initiative
  • Discretion when dealing with confidential information
  • Willingness to undertake other responsibilities and an eagerness to learn
  • A demonstrated commitment to and interest in the aims and objectives of the charity

Desirable Skills:

  • Filing experience
  • Experience of working with databases
  • Professional, polite, and confident telephone manner
  • Experience of working in events

Closing date: Monday 27th June 2022

Please click the apply button to be taken to a CHM holding page, simply fill out these details to be then taken to the online submission platform. Here you will need to fill out the form and upload your CV.

No agencies please.

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