Head of Finance

Employer
Winchester Science Centre
Location
Winchester, Hampshire
Salary
£32,000.00-£38,000.00 per annum
Closing date
21 Jan 2022
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Do you thrive in a busy and professional environment? Do you have excellent attention to detail and work to exceptionally high standards?

Our small but dedicated Finance team need a Head of Finance. You'll be responsible for maintaining all financial records and systems. You'll work with the Director of Finance and Operations to provide comprehensive financial reporting. And you'll be responsible for the day-to-day administration of the organisation's finances. If this sounds like something you could get your teeth stuck into, check out our applicant pack!

TO VIEW A FULL APPLICANT PACK AND TO APPLY FOR THIS VACANCY, PLEASE VISIT THE WINCHESTER SCIENCE CENTRE WEBSITE: www.winchestersciencecentre.org/vacancies

We can't wait to hear from you!

The Role

We are seeking a Head of Finance to lead a small but dedicated team ensuring the delivery of a professional and efficient finance service, reporting to the Director of Finance and Operations. As member of the Charity’s management team, you will be responsible for the day-to-day administration of the organisation's finances and act as the lead for financial reporting. You will work with the Director of Finance and Operations to provide comprehensive financial support to the Charity, including commercial operations. Working closely with all members of the team, the Head of Finance is responsible for maintaining all financial records and systems, communicating effectively at all levels and demonstrating excellent attention to detail and the highest professional standards.

Job Description

Post Title: Head of Finance

Line Manager:Director of Finance and Operations

Salary: £32,000 – £38,000 pro rata per annum depending on experience

Hours: 25 to 30 hours per week with a 0.5 hour lunch break each day

Annual leave: 25 days plus bank holidays pro rata. Option to buy up an additional five days and gain additional days for continuous service after four years. Please note, the post holder is expected to work some bank and public holidays.

Work Pattern

Normal hours of work are 25-30 per week. These will normally be covered during office hours however a flexible working pattern may be required, to include weekdays and weekends. Occasional out of hours work may also be required (such as for training purposes or to support other areas of the business) for which time off in lieu will be offered.

Key Objectives

  • To oversee and carry out all financial, accounting and payroll processes for Winchester Science Centre and be a first point of contact for financial queries.
  • To work proactively alongside the Director of Finance and Operations to produce monthly management accounts, budget-holder and other financial reports and to ensure that income and expenditure are managed within agreed budgets.
  • To ensure that the financial affairs of the Charity are managed effectively and that financial controls are adhered to at all times.
  • To manage the Finance Officer and Finance Assistant/Apprentice.

Key Responsibilities

Financial Accounting

  • Oversee the operation of the Sage purchase ledger by the Finance Assistant/Apprentice, keep unpaid balances under review and obtain refunds of credits where appropriate.
  • Oversee the operation of the Sage sales ledger by the Finance Officer, reviewing the preparation of invoices and ensuring VAT is applied correctly, and support Finance Officer with credit control to maximise cashflow.
  • Oversea the cashiering and ticket reconciliation processes by the Finance Officer and Finance Assistant/Apprentice, liaising with the Head of Visitor Experiences when required.
  • Maintain the Sage nominal ledger, ensuring that nominal, department and project codes are used correctly, setting up new codes and posting journals.
  • Oversee the processing of monthly business purchasing card bills, ensuring expenditure is correctly allocated.
  • Oversee the monthly management and reconciliation of the organisation's bank accounts, Sage bank control accounts and produce current account analysis for review by the Director of Finance and Operations.
  • Carry out financial housekeeping as necessary to ensure that the information on Sage is accurate and up-to-date.
  • Keep the Charity's fixed asset register up-to-date and prepare monthly depreciation journals.
  • Support the Director of Finance and Operations in preparing the annual statutory accounts, providing schedules, documentation and other information as requested in advance of the annual audit, and liaising directly with the auditors during the audit.
  • Prepare and submit quarterly VAT returns, reviewing underlying data to ensure information sent to HMRC is accurate.
  • Liaise with the Head of Visitor Experience on Gift Aid claims. Prepare and submit GADS claims to HMRC
  • Support the Director of Finance and Operations in the preparation of the annual Museums and Galleries Exhibition Tax Relief claim.

Payroll

  • Manage all aspects of monthly payroll including calculations and payments for staff on contracts and paid by timesheets, pensions, PAYE/NIC, other payroll deductions, Sage journals and reconciliations.
  • Ensure that HMRC receive all monthly and annual submission and payments before deadlines.
  • Produce annual P60s for all employees and prepare P45 for outgoing employees.

Management and Systems Accounting

  • Provide support to create and implement new, and changes to existing, financial systems, ensuring appropriate financial controls and looking for cost and resource savings.
  • Prepare the initial draft of the monthly management accounts and cashflow forecast for the Director of Finance and Operations.
  • Provide budget-holders with all information necessary for them to be able to effectively manage their budgets, including monthly Sage transaction reports, responding to ad hoc queries and the appropriate level of business partnering to achieve reconciliation with budget-holders’ own monitoring.
  • Provide support to the Director of Finance and Operations in the preparation of the annual budget and re-forecasts.
  • Create financial models and provide ad hoc financial reports for the Director of Finance and Operations and budget-holders which improve decision-making.
  • Support the Fundraising team with grant applications and financial reports.
  • Working with Shop, Cafe, Event and Weekend Managers to produce financial/KPI reports for commercial activities, including weekly dashboards reports, and with budget-holders to produce capital/project/exhibition reporting.
  • Support the Director of Finance and Operations in managing the Charity’s bank deposits and reserves.

General Duties

  • Ensure that all financial systems are kept up-to-date including Sage 50.
  • Maintain financial control procedures and ensure that these procedures are adhered to by all staff including till floats, signing authorities, expenses etc.
  • Provide cover for staff within the team and deputise for the Head of Finance and Operations e.g. attendance at meetings where required.
  • Work closely with the Charity’s team, providing financial information and assistance as required.
  • Fulfil other duties reasonable requested by the Director of Finance and Operations.

Organisation and management

This role is line managed by the Director of Finance and Operations.

Special circumstances

This document outlines the duties required of the post to indicate the level of responsibility. It is not a comprehensive or exhaustive list and duties may vary from time to time but these would not change the general character of the job or the level of responsibility.

Flexibility is essential as Winchester Science Centre relies on a small team of dedicated individuals working closely together to support and develop the Charity, so occasional additional support duties will be required in other areas of its business.

Variation to the post-holder's usual working hours due to meetings, travel and events at irregular times will be compensated by time off in lieu.

APPLICATION PROCEDURE

If you feel like you’re the right person for the role, we’d love to hear from you and receive your application.

Please visit our website www.winchestersciencecentre.org/vacancies for the full applicant pack.

Please complete the editable PDF application form and send it, together with a cover letter, by email to Laura Ollis (address on WSC website)

We will try to confirm receipt of every application and we’ll individually review your application as soon as possible. If you need any information in a different format or would like to apply in an alternative way, please get in touch. Contact Laura using the address above, or to speak to Laura in person please call the office on 01962 863 791 to book a call back.

Have we caught your eye, but you’re still a little unsure? We welcome an informal discussion even if you are only considering applying for the role. Please do get in touch with Laura to arrange a brief informal and relaxed call with the CEO or one of the Senior Management Team.

Strictly no agencies - Please do not contact if you are from a recruitment company, thank you.

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