This job has expired

Personal Assistant

Employer
Harris Hill
Location
London
Salary
£28.5k per year
Closing date
1 Dec 2021
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Job Details

Harris Hill are working with another amazing environmental charity who requires a dynamic Personal Assistant to support 2 directors for a minimum of 6 months.

Main duties of this Personal Assistant role are:

• Managing a busy diary: regular and ad hoc meetings

• Being first point of call for director and departments

• Monitor and prioritise email inboxes

• Draft and issue emails on behalf of the Directors and departments

• Scheduling both internal and external meetings, collating papers and taking action points

• Proactively manage all diaries, including effective forward planning, arranging meetings and mapping deadlines across numerous time zones.

• Facilitate the preparation of and/or prepare PowerPoint presentations and written briefings as required

• Maintain a high level of confidentiality and discretion

• Manage and co-ordinate senior meetings for the department, including managing and administering the logistics of both face to face and virtual meetings

• Support with recruitment administration and logistics, and induction processes

• Monitor and administer the department’s budget and process invoices, payments and expenses

• Provide additional administrative support for the department as required

• Other ad hoc administrative duties when required

Skills and Experience

• Substantial PA experience in a similar organisation and demonstrable experience of providing high level support to senior staff

• Proactive management of multiple and changing priorities with the ability to work calmly under pressure to tight deadlines

• Excellent written and spoken communication

• Accuracy with a keen eye for detail

• A flexible and proactive approach to work with strong organisational skills and the ability to prioritise a varied workload and work accurately under pressure to meet deadlines

• Excellent interpersonal, diplomatic, and influencing skills and the ability to deal confidently and appropriately with individuals at the highest-level including handling confidential and sensitive information

• Strong knowledge of all Microsoft packages, such as Word, Excel, Outlook and PowerPoint, databases, and internet applications

There is a permanent role available however due to a restructure they have elected to issue a contract while this process works itself out.  This is a rear opportunity to work within an international environmental organisation.

Company

Harris Hill has been providing the Charity and Not-for-Profit sector with high quality recruitment solutions for over 27 years. In the past year we have worked on more than 3,000 charity vacancies (approximately 2,000 permanent and 1,000 temporary) and are continuing to grow, developing new teams to respond to the strong demand for specialist charity professionals.

Our teams focus on specific functions within charities including Fundraising, Marketing/PR/Digital, Data Management & Business Support, Finance, Human Resources, Temporary and Executive-level roles.

We are committed to delivering a level of excellence to both candidates and clients alike and have an unrivalled reputation for finding talented people their ideal charity jobs within the UK's leading national and international charities and non-profit organisations.

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Find Us
Telephone
020 7820 7300
Location
1 - 2 Paris Garden
London
London
SE1 8ND
United Kingdom
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