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Senior Operations Support Co-ordinator

Employer
Harris Hill
Location
London
Salary
£16.07 - 18.61 per hour
Closing date
30 Nov 2021
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Job Details

I am delighted to be working with an amazing international humanitarian organisation in search of a Senior Operations Support Co-ordinator. The charity's Operations Department envisions a more effective humanitarian sector, able to evidence effectively and adapt efficiently to meet the needs of those affected or at-risk of disasters and hunger.

About the role:
The Senior Coordinator will be a key member of the UK Operations Department providing financial, administrative and coordination support to wider Operations department in delivery of their strategy. The primary purpose of this role is to coordinate, develop and support the MEAL and nutrition teams in the coordination and administrative management of business development, financial tracking and the implementation of grants and contracts, as well as improve the capabilities and oversight of activities across the Operations department.
The Senior Co-ordinator will directly manage a Co-ordinator and will be in charge of assigning work to them. The aim of both roles is to support the work across the Operations department; ensuring alignment of processes and stronger business continuity. It is expected that the role of the Senior Coordinator will focus more towards our service-orientated teams (MEAL and Nutrition).

KEY DUTIES AND RESPONSABILITIES
Finance support (representing 20% of role)
Support individual project managers on the day to day implementation of projects, particularly on the budget against targets/milestones/indicators;
Review the projects of both the Nutrition and MEAL team on a monthly basis to monitor spending, margin generation, invoice reconciliation;
Along with Heads, report to Managers and Director on financial and project trends, including on spending, use of project days etc on a quarterly/monthly basis;
Input on team and project budgets and cost recovery targets;
Acting as main point of contact with the Finance Team on any day to day issues (audit, invoices, payments, ledger changes);
Review and address internal financial, admin and management processes with other members of the Ops and Finance departments;

Contract Management (representing 20% of role)
Act as the coordinator for writing, amending and approving contracts across Operations, including for service delivery contracts held by Technical Leads;
Act as a point of contact for downstream partners, manage queries from consultants and contractors and, where relevant, draft changes in contracts;
Periodically review (with Legal, Risk and Compliance Counsel) the different contract templates;
Prepare financial and narrative reports for clients/donors and/or support the project lead to do so;
Provide guidance, spot checks and training on proper information management.

Administrative support (representing 35% of role)
Review timesheets and prepare salary allocations on a monthly basis;
Act as a coordinator in the team workplan/capacity tracker, team meetings etc;
Provide ad hoc support on projects including travel; logistics; safety and security; financial tracking/management;
Periodically review (with Legal, Risk and Compliance Counsel) different tools and templates the MEAL team uses;
Interact with donors/clients as appropriate.
Update and monitor various trackers on a scheduled basis including bidding tracker, project implementation tracking, and KPI tracker.

Business Development (representing 25% of role)
Identify and source potential new business opportunities online;
Support BD Manager in reviewing profiles of experts as required;
Develop and maintain the Consultant database including GDPR compliance, CV collection and Due Diligence checking;
Complete the financial, administrative and logistical sections/ clauses/ annexes/ appendices as appropriate for different bids;
Act as a focal point in bid teams as required;
Support the Project Lead with the collation of sections and submission as required;
Liaise with Programme Funding and Fundraising representatives to share opportunities.

If you have the above skills and experience and are immediately available, please apply online today!

Company

Harris Hill has been providing the Charity and Not-for-Profit sector with high quality recruitment solutions for over 27 years. In the past year we have worked on more than 3,000 charity vacancies (approximately 2,000 permanent and 1,000 temporary) and are continuing to grow, developing new teams to respond to the strong demand for specialist charity professionals.

Our teams focus on specific functions within charities including Fundraising, Marketing/PR/Digital, Data Management & Business Support, Finance, Human Resources, Temporary and Executive-level roles.

We are committed to delivering a level of excellence to both candidates and clients alike and have an unrivalled reputation for finding talented people their ideal charity jobs within the UK's leading national and international charities and non-profit organisations.

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Find Us
Telephone
020 7820 7300
Location
1 - 2 Paris Garden
London
London
SE1 8ND
United Kingdom
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