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Senior Office Administrator

Employer
CHM
Location
Brighton
Salary
£18,250.00 - £20,246.00 Pro Rata
Closing date
14 Nov 2021
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Do you want to play a part in delivering this charity’s critical mission to save nature? Our client is the UK's largest nature conservation charity, inspiring everyone to give nature a home. Together with their partners, they protect threatened birds and wildlife so that our towns, coast and countryside will once again teem with life.

They are looking for a dynamic Senior Office Administrator, who will oversee the day-to-day management of their busy Brighton office, to ensure it is an inclusive, safe and productive place to work. No two days will be the same!

Senior Office Administrator (Part-Time)
Reference: OCT20211058
Location: Brighton
Salary: £18,250.00 - £20,246.00 Pro Rata
Benefits: Pension, 26 days Annual Leave (pro-rata), Life Assurance

A key part of the role will be to provide comprehensive administrative support for the office, including the administration of financial processes; organising and maintaining materials and equipment; arranging repairs and planned facilities maintenance; booking meetings and arranging travel; working with and supporting office volunteers and overseeing a desk booking system for the office so that staff and volunteers can operate efficiently.

It will be important to build and maintain effective relationships with people, both internally and externally, ensuring that complex confidential and sensitive matters are handled appropriately, so that all contact is professional, and the organisation is represented in a positive manner.

You will be joining a network of administrators who support the various different teams within England, collaborating with this group to upskill, share learning and best practice via peer group meetings, all-England Admin gatherings and on their team SharePoint site. You will also be working to support the Principal Administrators who oversee the network of administrators in England.

Due to the dispersed nature of the England team, the majority of their meetings take place virtually via Microsoft Teams. The way they are using their offices is also changing, with more people opting to work from home for part of the week, so the way they manage their offices needs to be ready to adapt to suit these changing needs.

What they need from you:

  • At least 5 GCSE's or equivalent, including Maths and English
  • Experience of facilities management and maintaining a safe & inclusive working environment. 
  • Experience of providing administrative support.
  • Able to proactively identify and act on opportunities for continually improving ways of working.
  • Able to influence and communicate effectively with a wide range of audiences, whether by phone, email or in person.
  • Extensive knowledge of Microsoft Office applications (especially Outlook, Word, Excel and PowerPoint), and the ability to impart this knowledge on to others
  • Knowledge of document management (including sensitive or confidential information) and team collaboration tools.
  • Able to organise meetings and events, from small up to very large (hundreds of attendees).
  • Able to make the best use of time particularly when under pressure from competing priorities, prioritising and delegating tasks effectively, during periods of both low and high demand.

Whilst your role will mainly focus on the day-to-day running of the office, they are looking for someone who is willing to work flexibly and be ready to support their England team in other ways as required. They need to work at pace to tackle the nature and climate crisis and our administrative support is a key part of this.

This role is Part-Time (18.75 hrs/per week) and is based in their new office in Brighton, near Preston Park.

Closing date: 23:59, 14 November 2021
Interviews will be held on 30 November 2021.

Interested?

Please click 'Apply’ - you will be prompted to complete a short CHM Recruit form before being redirected to complete your online application for this position.

This charity is an equal opportunity employer that is committed to diversity and inclusion in the workplace.

No agencies please.

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