Administrative Coordinator (Part-Time)

Employer
Harris Hill
Location
London
Salary
£27k - 29k per year + pro-rate
Closing date
20 Oct 2021

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Function
Administration
Sector
Human Rights
Hours
Part Time
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Job Details

Harris Hill is extremely proud to be working with this international grassroots human rights charity that does everything in its power to expose abuses and holds the perpetrators to account. They have teams of researchers that put themselves into situations that can expose shocking revelations. Their teams go into places that no one else has access to. The work they carry out is truly lifesaving.

We are looking for a switched-on part-time Administrator (3 days a week) who has a deeper understanding & appreciation for Human Rights to run the London office.  


Job Purpose

As the part-time Administrative Coordinator, you will ensure the smooth operation of the charity's work by providing competent and detail-oriented administrative support. This position will make it possible for internal and external communications to run seamlessly as well as providing administrative support for the London office.

Responsibilities

- Oversee the London HQ Office.
- Administer the office space, including building & maintaining the infrastructure related to the smooth office functions.
- Answering and directing calls to the mainline.
- Develop and implement office procedures.

Coordinate Internal Communications and Procedures 

- Manage internal paperwork to ensure that procedures are followed - including contracts, invoices, signed copies of policies & procedures, board meeting minutes, and governance documentation.
- Oversee the updating of the intranet systems.
- Manage and maintain training resources.
- Oversee logistics for events, board meetings
- Manage the organisational wellbeing budget.
- Oversee the induction process for new team members
- Oversee the exit procedures for when team members depart the organisation.
- Serve as the organisation's board liaison, setting meeting dates and ensuring that board materials are developed and delivered timely and securely.


Coordinate External Communications

- Manage relationships with the legal team.
- Organise and prepare materials for partners and donors.
- Maintain social media accounts.
- Maintain filing system of external materials.
- Manage the travel and meeting schedules for the SMT.

 

Salary: £27k - £29k FTE (pro-rate) based on working 3 days a week.

 

You will be a vital member of the team so we look forward to meeting you & we wish you all the best with your application.

Company

Harris Hill has been providing the Charity and Not-for-Profit sector with high quality recruitment solutions for over 27 years. In the past year we have worked on more than 3,000 charity vacancies (approximately 2,000 permanent and 1,000 temporary) and are continuing to grow, developing new teams to respond to the strong demand for specialist charity professionals.

Our teams focus on specific functions within charities including Fundraising, Marketing/PR/Digital, Data Management & Business Support, Finance, Human Resources, Temporary and Executive-level roles.

We are committed to delivering a level of excellence to both candidates and clients alike and have an unrivalled reputation for finding talented people their ideal charity jobs within the UK's leading national and international charities and non-profit organisations.

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Find Us
Telephone
020 7820 7300
Location
1 - 2 Paris Garden
London
London
SE1 8ND
United Kingdom
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