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Operations Manager - Part-Time (26 Month FTC)

PAN Intercultural Arts
London (Greater)
Salary of £33,800 pro rata
Closing date
26 Jul 2021

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Arts / Culture
Part Time
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Job Details

Operations Manager – Part-Time (26 Month FTC)


About Us

Pan Intercultural Arts is a leading force in delivering arts workshop programmes that are designed to support social change. We work with unaccompanied minor asylum seekers, young refugees, survivors of trafficking and young people at risk of entering crime to promote cultural diversity and inspire and implement social change.

Founded in 1986 by a group of artists from diverse cultural backgrounds, we have grown and developed our expertise during the past four decades so that we deliver highly successful creative development and leadership programmes for disadvantaged young people in Greater London.

We are currently seeking a part-time Operations Manager to join our team on a fixed term contract and play a key role in keeping our organisation running smoothly.

The Benefits

- Salary of £33,800 pro rata

- 28 days’ holiday plus public holidays

If you have experience in the operational management of a charity and/or arts organisation and a great leadership style, this is a fantastic opportunity to join us and play a pivotal part in the success of our organisation.

We believe in empowering people to use the arts as a tool for change in their lives and you will have the chance to support us as we deliver our important projects throughout the year.

The Role

As the Operations Manager, you will be responsible for the smooth and efficient running of our organisation and leading the Finance, Operations and HR functions.

Reporting to the Artistic Director, you will play an integral role in ensuring our office and organisation is run in an efficient, safe and cost-effective manner by leading and overseeing the company’s activities. You will also be responsible for overseeing all HR requirements, safeguarding and diversity and inclusion.

Working closely with the Artistic Director and Trustees, you will help develop and deliver our vision and you will support our artist-facilitators to deliver our successful arts for social change programmes.

In addition, you will be responsible for overseeing the finance department and, working alongside Project Directors and the Company Treasurer, you will assist with budget development, annual and quarterly planning and reporting, payroll and financial reporting of project-funded activities.

About You

To join us as the Operations Manager, you will need:

- At least three years’ experience in the operational management of a charity and/or arts organisation

- Experience of managing HR, including freelance staff

- Experience in finance such as charity accounting and reporting

- Budget development and oversight

- Prioritisation and conflict management skills

- Leadership skills

- Competency in Word and Excel

- An understanding of the legal framework for charities.

- Knowledge of VAT, tax and other compliance implications of non-profit organisations

If you do not fit all the criteria but have relevant experience that could make you a great candidate, we would love to hear from you. You do not need to have done this exact role before! We want to hear from people with a range of experiences and skills.

The closing date for applications is Monday 26th July 2021 at 12pm.

The working hours for this role are four to five days per week with flexibility to allow some home working. Whilst the role has been planned to be carried out four days per week, we are open to making it a full-time post in negotiation with the successful candidate. This is a fixed-term contract for 26 months with the option to renew depending on funding.

For an informal discussion about the role, please contact the Artistic Director, John Martin.

We particularly welcome and encourage applications from Black people, people of colour or people with lived experience of migration, who are currently underrepresented within our management team.

We promote equality, diversity and inclusion throughout our projects and our workplace. We welcome your application regardless of age, caring responsibilities, disability, ethnicity, gender, gender identity, marriage and civil partnership, pregnancy and maternity, religion or belief, and sexual orientation. We aim to make the application process as accessible as possible.

Other organisations may call this role HR Manager, Business Manager, Charity Finance Manager, Charity Accounting, Charity Operations Manager, or Head of Charity Operations.

So, if you’re seeking your next challenge as an Operations Manager, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.


At the centre there is a team of people working from our central London office. From here a diverse body of artists who are the project directors for our main areas of work go out to run the workshops in a number of different venues.They are assisted by many support and trainee artist-facilitators who will become Pan’s leaders of the future and there are other artists across the country being prepared to take over our Expansion Projects.


Together this family of practitioners has a unique body of expertise in using the arts for social change. Many of them first came to Pan as volunteers, placements or participants and we are particularly proud of those who have come from one of our target groups, first as a peer mentor, then a peer facilitator, graduating to trainee facilitator and finally to full facilitator status.


Together with our trustees, our patrons, our development advisors and our friends Pan is extremely fortunate to have such talent and drive to maintain its inspiring, but challenging, work. 

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