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Head of Finance

Employer
HCPT (Hosanna House and Children's Pilgrimage Trust)
Location
Rugby, Warwickshire
Salary
£40 000+ depending on experience.
Closing date
22 Jul 2021
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Job Details

Summary Objective:

To lead an effective financial management service to HCPT (Hosanna House and Children’s Pilgrimage Trust), and to provide sound strategic financial advice to Trustees, the Chief Executive, other members of staff and HCPT volunteer group leaders, helpers and supporters.

 

Reports to: Chief Executive

Direct Reports: Three direct reports - two full time and one part-time.

 

Specific Duties:

• Ensure, in close cooperation with the Chief Executive and appropriate Trustees, that an appropriate financial policy framework is in place to guide the Trust’s financial decision making.

• Ensure the suitability of key assumptions included in HCPT’s medium term financial plan and annual budget proposals. Provide strategic recommendations and advice to senior management colleagues and Trustees on these matters and keep under constant review.

• Contribute to the preparation and execution of HCPT’s strategic plan, owning this implementation of the financial elements of the plan. 

• Prepare the statutory annual accounts in line with the Charity SORP and manage the annual audit process.

• Prepare, own, manage and monitor the annual budget and forecasts across the financial year.

• Ownership of Management Accounts including Key Performance Indicators, monthly forecasting, variance explanations and mitigation options and plans.

• Service the Board of Trustees Finance & Audit Committee (including quarterly meetings), with reporting.

• Work closely with the Senior Management Team in the UK and France as part of a mutually supportive and collaborative executive team.  

• To ensure accurate records are kept and maintained to meet legal and tax requirements and to measure both the inputs and the outcomes of HCPT’s operations both France and the UK.  

• Lead the accounting services across the central operations for use by managers in planning and controlling the work of HCPT. This includes financial accounting, management accounts, forecasting and budgeting, and ensuring there is a robust system of financial control across the organisation.

• Interface with treasurers / leaders of volunteer groups (x 200) and regions (16), leading the development of financial oversight and overseeing central accounting for each.

• Plan and manage HCPT’s tax liabilities under existing and proposed legislation. Ensure optimum tax efficiency throughout the organisation, including management of gift aid.

• Plan and manage cash flow and investment activity in consultation with the Finance & Audit Committee.

• Be a member of, and provide support to the Investment Committee.

• Maintain contact with bankers, auditors, pension companies and other third party service providers.

• Establish relations with Trustees and staff so that each individual has an opportunity to understand fully the key financial issues within the Trust.

• Keep abreast of developments in financial regulation and best practice in the UK and France, particularly within the charity sector, and seek continuous improvement of HCPT’s financial systems.

• Ensure the efficient running of the Finance Department and that Finance staff are supported, developed, managed and led. 

• Manage HCPT’s Euro account purchases in liaison with foreign currency providers.

• Oversee HCPT’s insurance arrangements, including declarations to brokers.

• Oversee the administration of legacy income due to the charity. 

• Manage the payroll process.

• File annual returns and accounts with Charity Commission, Companies House, HMRC and OSCR.

• Oversee the production and filing of quarterly and annual returns to ATOL and ABTA and other regulatory bodies.

 

Person Specification:

• Qualified accountant, with experience and knowledge of SORP guidance for charities desirable.

• Knowledge of relevant taxes and overview of Gift Aid. 

• Excellent analytical and reporting skills including MS Excel.

• Ability to communicate competently and convey financial information to non-financial individuals (verbally or by written report as appropriate) with all levels of the organisation: board members, advisors, executive colleagues, junior staff, volunteers with varied experience and beneficiaries from a range of backgrounds.

• Working understanding of French would be desirable.

• Attendance at Trustee meetings, as well as meetings of volunteers (some at weekends and evenings, with time off in lieu).

• Regular travel to France, including joining the Easter Pilgrimage.

 

Remuneration and benefits:

• Salary dependent on experience (£40K+).

• Competitive annual leave arrangements.

• After twelve month’s service, optional one week’s pilgrimage holiday as a volunteer in a Summer group (not taken as annual leave).

• Full details available upon request.

Applications to be made by e mail to philip.sparke@hcpt.org.uk by 16 Jul 21.

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