The Finance Manager is responsible for the day to day operation, accuracy and integrity of the financial accounting systems within TAA. They will develop, maintain and manage an effective and efficient finance function that provides accurate data, reports and analysis that can be used to inform decision making across TAA and TAAS (the trading subsidiary). Reporting to the COO, you will be responsible for all administrative and transactional aspects of financial and management accounting.
The post holder will have ambition and enthusiasm to drive change in the department to meet the needs of an evolving organisation.
Key Result Areas
- Review and manage systems and processes for invoice and expense management, so that payments are made and received in a timely way.
- To ensure that the processes for capturing and coding financial data are robust and effective
- To post regular and ad-hoc journals, including payroll, pre-payments and accruals.
- Maintaining and reconciling bank accounts
- To prepare VAT returns
- To support the COO in the production of annual budgets for TAA and TAAS, and in quarterly reforecasting of the budget.
- To undertake regular reporting and produce the monthly management accounts
- Balance sheet and control account reconciliation, including reconciliation of inter-company accounts.
- To support budget holders with information relating to their areas and provide ad-hoc and regular reports.
- To work with the COO in the preparation of reports and papers for the Board of Trustees and the Finance Sub Committee, attending the latter committee.
- To lead on the annual reporting process, working with the auditors on the production of draft and final accounts, and providing the auditors with any information required.
- To undertake ad-hoc reporting for the COO and CEO to help with decision making.
- To regularly review the financial systems, processes and controls and advise on any development that would improve financial reporting and operation.
- Support the COO and other managers to ensure that all the various systems (SAGE, CRM, excel spreadsheets) are streamlined and finance processes are as efficient and effective as possible.
- To maintain and monitor the cashflow forecast on a weekly basis
- To work closely with managers, providing financial information when required for funding applications and reporting (if appropriate)/
- To ensure that the systems for tracking spend on projects are robust in order that income and expenditure is reported accurately in the right time periods.
- To supervise the work of a Finance and Admin Assistant, ensuring they are appropriately trained and developed.
- To work with the outsourced Payroll and pension teams providing accurate and timely information.
- To manage the fixed asset register, ensuring that assets are appropriately recognized and amortised/depreciated in line with policies.
Knowledge and Experience
- Part qualified or studying towards an accounting qualification or qualified by experience.
- Previous experience of working in a small finance team.
- Practical knowledge of IT programs relevant to the role notably SAGE, Excel and (ideally) Microsoft Dynamics CRM
- Working knowledge of SORP
- Ability to demonstrate appropriate professional finance skills
- Ability to interpret financial information and effectively communicate it to staff without a financial background.
- To be able to competently and accurately provide accounts (include profit and loss and balance sheets) for both a charity and a trading subsidiary.
- Excellent verbal and written communication skills
- Excellent organizational skills with the ability to work effectively to achieve deadlines and manage expectations
- Ability to manage own time, setting appropriate personal goals and standards
- Ability to demonstrate problem solving skills and initiative within the scope of the role
- Ability to work under time pressure from time to time
- Committed to driving improvement
- Willingness to undertaken continued professional development
- Interested in culture and creative industries