Project Officer - 2 year fixed term contract, (to start asap, ideally April 2021)

We are looking for a super-organised Project Officer to join our team, working to support the Projects Director and other project team members to achieve agreed outcomes.

To be a successful candidate you must have experience of supporting project implementation and management, gained through use of formal and recognised project management methodology (ideally PRINCE2), experience of collaborative working across teams and be able to quickly develop a detailed understanding of wide ranging and complex issues.

Previous experience of supporting projects and project planning is essential, as is a high level of competence in Microsoft office and high levels of rigour and attention to detail.

Currently this role is home based while Covid restrictions are in place, however normally it would be based at our Head Office in Bromley, Kent.

To apply, please send your CV and covering letter outlining your suitability, experience and interest for the role  by Friday 16 April 2021.

Key Responsibilities include:

Project design and delivery  

• To assist in project planning.  
• To assist with the production of comprehensive project plans and documentation to enable the project(s) to be managed against a clear set of defined deliverables and milestones.
• To assist with the monitoring, measuring, reviewing and updating project process, adjusting project plans and implementing remedial plans and informing all relevant parties. To support any evaluation of the project and any follow-on action recommendations as required.
• To produce project documentation and support the creation of knowledge libraries with the end goal of using this documentation to train and support the end users.
• To provide support to those involved in the project by defining work and ensuring deadlines are understood and adhered to and that project objectives are clearly articulated and understood.
• To support regular monthly review of project progress including monthly reporting and minutes of meetings
• Engage with project teams including external suppliers on a regular basis to ensure project milestones are achieved and strong partnerships fostered

Support the Projects Director

•  Support the continuous improvement of Project Management toolkits and methodologies
• ·Support project closure including the capture of lessons learned
•  Support project evaluations and continuous improvement
•  Support the review of systems’ effectiveness on a regular basis

Risk Management

• Support the identification of project risks and mitigations and work with the Projects Director and Project managers to implement these as directed
• Support regular reporting on progress, risk and mitigation in respect of agreed key projects
• Support the champion for business process change

General Responsibilities

• Any other duties commensurate with the nature and level of the post, that are required in order to deliver the job’s key responsibilities
• Be self-servicing
• Work within organisational policies, code of conduct and practices

Person Specification: This person specification sets out the essential, minimum qualities we are seeking for this post.  Please ensure that your application demonstrates how you meet the criteria.  You may include voluntary, unpaid and paid work

Required Experience

• Experience of supporting project implementation and management, gained through use of formal and recognised project management methodolog
• Experience of working across organisational boundaries to deliver organisation wide project initiatives 
• Experience in project scoping and preparation of project specifications 
• Experience of delivering project support to others 
• Proven ability to support project teams to ensure they deliver requirements 
• Experience of working collaboratively in order to deliver key objectives in line with business workplan.
• Experience of project planning
• Experience of supporting project e.g. new systems or approach

Required skills and abilities

• Experience of supporting project implementation and management, gained through use of formal and recognised project management methodology
• Experience of working across organisational boundaries to deliver organisation wide project initiatives
• Experience in project scoping and preparation of project specifications
• Experience of delivering project support to others
• Proven ability to support project teams to ensure they deliver requirements
• Experience of working collaboratively in order to deliver key objectives in line with business workplan.
• Experience of project planning
• Experience of supporting project e.g. new systems or approach
• Ability to quickly develop a detailed understanding of wide ranging and complex issues.
• Critical and creative thinking.
• Project managements skills working with a broad range of stakeholders, across departments with different requirements to measure performance
• Ability to build effective working relationships with staff and suppliers.
• A high degree of organisation and accuracy.
• Ability to work independently and lead/manage cross functional working
• Ability to problem solve
• High levels of rigour and attention to detail
• Strong interpersonal, influencing and communication skills
• Excellent written and verbal communication skills.
• Good numerical and analytical skills.
• Ability to manage contrasting demands from competing stakeholders
• High level of competence in Microsoft office i.e. excel, word and powerpoint.
• Demonstrate anti-discriminatory practice in all areas of work.

Knowledge

• Adept at conducting research into project-related issues and products.
• Able to successfully balance shifting priorities, demands and timelines through analytical and problem-solving capabilities
• Contracting and tendering process

Education/Training

• Professional project management certification (e.g. Prince 2)

Other requirements

• Work flexible hours when business commitments require

PACEY is committed to equality and diversity by building an organisation that makes full use of everyone’s talents, skills and experience and where all people feel they are respected, valued and can achieve their full potential. We believe that this in turn will maximise the efficiency of the organisation.