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Executive Assistant

Employer
Harris Hill
Location
London
Salary
£18.13 - 18.13 per hour
Closing date
21 Feb 2021

Job Details

I am currently looking for a part-time (21hours a week over four or five days including Tuesday's) Executive Assistant to support the CEO of an innovative international sustainability charity.
Main duties:
A proactive approach to managing the Chief Executive's commitments through time and diary management, travel arrangements, meeting preparation, follow up and management of incoming and outgoing communications keeping her well informed of upcoming commitments and responsibilities, following up appropriately.
Acting as first point of contact for the Chief Executive and full preparation of and support for her schedule enabling effective use of her time.
Drafting of correspondence.
An organised approach to resource management, including managing information flows, paperwork and archiving, tracking, holding and sharing information.
Full engagement with IT systems including Salesforce and PSA for contact information, projects, timesheets, expenses and invoicing and Slack for internal information sharing.
Management of or support for small projects, meetings and other initiatives related to the CEOs work.
Preparation of presentations.
Ensuring the Chief Executive's people management responsibilities are kept up to date.
Governance support including
Scheduling and organisation of governance meetings, collation, proofreading and circulation of papers, attendance at meetings and minute taking. Governance meetings include meetings of the full board of Trustees, the Audit & Assurance Committee, the Remuneration Committee and the Annual General Meeting.
Provide other administrative support to Chair and other Trustees if required.
Support the Chief Operating Officer in her role as Company Secretary through maintenance of statutory records, filings at Companies House and with the Charity Commission and sharing relevant updates with Trustees.
Organisation and support for meetings and away days of the senior management team as requested by Chief Executive or Chief Operating Officer including some support for the organisational away days.
Administrative support for the Chief Operating Officer including: arrangement of key meetings, expense submission and other administrative activity.
Maintenance of the Forum calendar with key events, milestones and meeting dates.
Line manage Executive Assistant (job share) and other Assistants when in post.
Ensure Chief Executive office shows leadership in adhering to all internal policies and processes.

If you are immediately available with the above skills and experience, please apply online today!

Company

Harris Hill has been providing the Charity and Not-for-Profit sector with high quality recruitment solutions for over 27 years. In the past year we have worked on more than 3,000 charity vacancies (approximately 2,000 permanent and 1,000 temporary) and are continuing to grow, developing new teams to respond to the strong demand for specialist charity professionals.

Our teams focus on specific functions within charities including Fundraising, Marketing/PR/Digital, Data Management & Business Support, Finance, Human Resources, Temporary and Executive-level roles.

We are committed to delivering a level of excellence to both candidates and clients alike and have an unrivalled reputation for finding talented people their ideal charity jobs within the UK's leading national and international charities and non-profit organisations.

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Company info
Telephone
020 7820 7300
Location
1 - 2 Paris Garden
London
London
SE1 8ND
United Kingdom

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