Office Manager

Employer
TPP Recruitment
Location
London
Salary
£14.84 - £18.41 per hour
Closing date
14 Nov 2020
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Office Manager - Interim (part-time 4 days pw)

Our client a leading mental health charity are currently seeking a highly experienced office manager to support 2 sites one in Barnet and one in Enfield, this role will be mostly remote working but the need to go on site once a week, this hire is to fill in while they recruit for the post permanent and is expected to be 3 months duration.

For this post you will ideally have come from a service user environment due to the nature of the role and charity this is a very busy and varied role and so successful applicants will have a broad office management background, and not be fazed by high pressure workloads and conflicting priorities.

Purpose of the role

  • Ensure the smooth running of both Offices in Barnet and Enfield
  • Oversee and support management in all office administration including HR administration, systems and processes, organisational policy, board administrative duties, IT and communications networks, health and safety procedure as necessary
  • Oversee reception management including reception staff, volunteers and recruitment
  • Support the Merger Consultant, Operations Manager and CEO in the effective management and organisation of the charity
  • Contribute to the collaboration and potential merger of the 2 Offices in Barnet and Enfield

Duties of the role

  • Develop, review and maintain effective office management systems across both organisations
  • Ensure all policies are up to date, in place and communicated to all staff
  • Manage HR administration, systems and processes, including employee contracts, holidays, sickness, recruitment, payroll and pensions
  • Manage the relationship with the HR advisory organisation
  • Contribute to the efficient and effective co-ordination of quality audits/inspections and aiding financial audits
  • Oversee that all office administrative processes ensure confidentiality and adherence to the Data Protection Act and General Data Protection Regulations (GDPR)
  • Record and distribute minutes for board, management and staff meetings as and when required
  • Oversee staff training across both organisations including assessing, planning, tracking and co-ordinating mandatory training
  • To recruit volunteers with the aim of establishing a solely volunteer-run reception
  • Arrange and conduct DBS clearances and to ensure DBS compliance across both organisations, including volunteers
  • To oversee website and social media platforms and enlist support as needed to keep them current
  • To carry out regular banking of monies received

Experience

  • Experience of a client facing administrative and reception environment
  • Experience of dealing with HR support related issues.
  • Experience of an administration role

Skills

  • Excellent verbal and written communication skills
  • Excellent multi-tasking and time management skills
  • Excellent organisational skills
  • Ability to set up and use databases and reports as required
  • Ability to meet deadlines and sometimes work under pressure to tight deadlines
  • Good listening skills
  • Ability to work flexibly as part of a small team as well as on own initiative
  • Ability to deal with a range of staff issues with confidence

Knowledge

  • Good knowledge of Microsoft Word is essential
  • Good knowledge of basic HR operating procedures
  • Good knowledge of office administration

Role: Office Manager

Location: Barnet and Enfield 1 day a week in the office - the other days will be remote working

Employment Type: TEMP 2 months - potentially 3 months

Start Date: 10th November 2020

Salary/rate: £14.84-18.41 per hour - depending on expereince

Working hours: 28 hours per week - Tuesday-Friday

TPP Recruitment is a specialist, highly respected and well-established UK-wide consultancy.

Our areas of expertise enable us to provide dedicated support to organisations across the following non-profit and public sector organisations:

Charitable | Educational | Health & Social Care | Professional Membership | Awarding Bodies | Cultural | Housing

Our 50+ strong team of dedicated consultants specialise in the following functional areas:

Education & Training | Finance, IT & Facilities | Fundraising & Development | Health & Social Care | Human Resources |  Leadership & Governance | MarComms & Digital | Office & Specialist Support

TPP has connected organisations and candidates across the UK since 1996, from our offices in London, Bristol and Newcastle. Our culture is based on the following set of core principles which are embedded within our teams and underpin our commitment to helping ensure organisations achieve lasting impact.

  • We do the right thing
    We have a social conscience, work in an ethical way and are passionate about supporting organisations. It’s why the first P of our name stands for Principle.
     
  • We work in partnership
    Internally and externally, we work in an honest, supportive and collaborative way to achieve exceptional results. It’s why the second P stands for Partnership.
     
  • We specialise
    We are experts in our fields and constantly seek to improve our knowledge of and empathy for our customers.
     
  • We adapt
    We offer a flexible, tailored approach and are constantly looking for better ways to do things.
     
  • We exceed expectations
    We go above and beyond and focus on long term relationships over short term gains.
Contact Us
  • 4th Floor, Sherborne House
  • 119-121 Cannon Street
  • London
  • EC4N 5AT
  • GB
  • 020 7198 6000
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