Events Administrator

EasyWeb NFP
18 Jun 2019
11 Jul 2019
Candidate Services
Full Time
Contract Type
Events Administrator

Position: Events Administrator
Location: Central London, WC1N
Job type: Full Time, Permanent
Hours: 37.5 hours per week
Salary: £Competitive
Benefits: 30 days annual leave plus bank holidays, generous pension scheme, flexible working, discounted season ticket loan and many more!

Closing date: 5pm, Thursday 11 July 2019

About the role:

Are you an enthusiastic administration superstar who wants to work in a fast-paced fundraising events team?

The Events Administrator forms part of a busy, passionate and highly motivated Special Events team at the Charity. Together the team raise vital funds, awareness and support the work of the hospital, and team are responsible for organising over 60 events annually. The portfolio of events includes fundraising gala dinners, golf days, patient and family parties, stewardship and cultivation events.

You will get to work on multiple events in the portfolio by supporting your colleagues to deliver sector leading fundraising events. This role really is the linchpin of the team, and vital to ensuring events achieve their fundraising targets. Daily tasks will include management of guest lists, recording payments and guest information on our database system, Salesforce. You will process all payments, create invoices and be the first point of contact for event inquiries. In addition, you will assist with invitation mailings, sending out prize asks for our auctions and generating mail merges for our post-event thank you letters.

You will also be given the exciting task of managing our Summer Patient Party at the hospital, which is attended by patients of the organisation and their families.

You will have direct contact with our event supporters and attendees; therefore, it is imperative that you are able to communicate clearly and confidently with both internal and external stakeholders in both written and verbal interactions.

This is an incredible opportunity for an individual interested in pursuing a career in event management and looking to get further exposure to fundraising within a sector leading Special Events team.

About the team:

The 14-strong Special Events team, sitting within our wider Fundraising department, is responsible for managing a comprehensive and diverse programme of events for our Charity and Sparks Charity.

The team produce many of the charity flagship events and are supported by event committees and high-net-worth volunteers. In addition, the Special Events team manage four annual parties for patients and their families at the organisation and work closely with the Corporate and Philanthropy teams to advise and oversee several events hosted by both teams.

About you:

You will be an enthusiastic and passionate individual interested in developing your knowledge of event management and different fundraising mechanisms. You will enjoy being the ‘in the detail’ have impeccable attention to detail with a proven track record of working to tight deadlines, experience of multi-tasking and leading on several administrative projects.

You will also have:

- A positive, ‘can do’ attitude with the ability to take initiative.
- Outstanding customer service skills both on the telephone and face-to-face.
- The ability to remain calm and positive in a demanding environment.
- Proven experience of working effectively in a team.

About the Charity:

Every day brings new challenges at the organisation. Every day, over 600 seriously ill children from across the UK arrive for life-changing treatments. Every day, young lives hang in the balance as patients, families and staff battle the most complex illnesses. And every day, the brightest minds come together to achieve pioneering medical breakthroughs that change the lives of thousands of children – and change the world. This extraordinary hospital has always depended on charitable support to give seriously ill children the best chance to fulfil their potential. Without donations, we can’t help fund ground-breaking research, advanced equipment, child and family support services, and the rebuilding and refurbishment of wards and medical facilities. Our staff help to raise these vital funds for the hospital. A better future for seriously ill children starts with you.

Recently awarded with a ‘Best Companies 2-star accreditation' and placed number 17 on the 2019 Sunday Times Best 100 Not-for-Profit Companies list - we offer a range of attractive benefits including; a flexible approach to working, 30 days holiday, life assurance, enhanced employer pension contributions, and a discounted season ticket loan.

How to Apply:

Please click on the apply button in the top right-hand corner where you will be taken to a short application form to complete. You are encouraged to include a cover letter with your application, and should refer to the ‘Application and Interview FAQs’ on the career section of our website before you apply.

Applications will be reviewed on an on-going basis and we reserve the right to close the role prior to the closing date, should a suitable applicant be found. Therefore, you are encouraged to apply right away, to avoid disappointment.

Due to the large number of applications we receive, we are unfortunately only able to inform shortlisted candidates of the outcome of their application. If you do not hear from us within two weeks of the closing date, please assume that you have been unsuccessful on this occasion. If your application is not successful, we hope that you will not be discouraged and will still apply for other suitable vacancies in the future.

You may have experience of the following: Event Administrator, Conference, Exhibitions, Hospitality, Events Administratoin, Administration, Events Assistant, Charity, Not for Profit, Event Management, Administrator, Conferences, Admin Assistant, Events Executive, Corporate Conference Coordinator, Charity, Not for Profit, NFP, Third Sector, etc.

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