Administrative Assistant, International Development Policy and Practice
ActionAid UK are recruiting for an Administrative Assistant to support their International Development Policy and Practice team
ActionAid is an international charity that works with women and girls living in poverty. Our dedicated local staff are ending violence against women and girls and helping change lives, for good. We won’t stop until women and girls are out of danger, out of poverty and on track to create the future they want.
ActionAid UK are recruiting for an Administrative Assistant to support their International Development Policy and Practice team. This is a key role within the Policy Advocacy and Programmes Department.
The Administrative Assistant will take responsibly for providing high quality administrative and targeted support to their specific technical team within the department.
This will include managing the scheduling of meetings and appointments and ensuring meetings are well serviced.
The post holder will be responsible for collating, formatting and circulating core organisational and team documents and for taking minutes in meetings.
The Administrative Assistant will act as the first point of contact for team visitors to the office, ensuring they are welcomed in an appropriate and timely fashion.
An important part of this role is the organisation of travel arrangements for overseas partners and guests including arranging flights, providing travel health advice, visas and local currency, and also preparing detailed travel itineraries as required.
We will look to the Administrative Assistant to support the work of business development, programming and policy.
The Administrative Assistant will also process expenses and invoices and in doing so, will ensure that the relevant approval processes are followed and that appropriate records are kept.
In order to succeed within this role applicants must have good attention to detail, proven administration skill and the ability to support a busy team to function smoothly.
It is important that applicants are willing to adhere to our feminist principles and that they have a good understanding of international development issues.
ActionAid is committed to driving improvement through digital channels, tools and ways of working. We will ensure that we provide the technology and the training to enable all staff to perform their roles to the best of their abilities. In return, we ask that all staff are committed to continually improving their digital skills and knowledge within the working environment. Our recruitment processes will evaluate the digital skills of all applicants.
Please note that this role is being offered as a fixed term contract for up to 12 months to cover maternity leave.