Facilities Assistant

Title: Facilities Assistant
Responsible to: Facilities Co-ordinator
Salary: £22,000 per annum
Terms: Monday to Sunday contract. Full-time 37.5 hours per week, regular evening and weekend work will be required to cover business needs.
Place of work: London EC1V 8AJ
Other terms and benefits include: Stakeholder pension, Life Cover, 26 days holiday per year plus bank holidays, season ticket/bicycle loan and childcare vouchers.

Purpose
 As part of a team be responsible for the visual presentation of the premises and the day-to-day caretaker tasks
 To assist the Facilities Co-ordinator with the facilities’ management
 To assist the Facilities Co-ordinator with keeping the building and machinery maintained effectively
 To be responsible for the day-to-day compliance with health and safety related to this role

Key Responsibilities
 To oversee and deliver the daily, weekly, monthly facilities duties including cleaning and to make sure that all is well presented for visitors.
 With the Facilities Co-ordinator oversee the cleaning contracts and make sure that the contractors fulfil their obligations
 To assist the Facilities Co-ordinator with managing the delivery of facilities related service contracts
 To help source and oversee facilities’ contractors to provide general maintenance and make repairs when this cannot be undertaken by you.
 To be responsible for facilities issues, logging them and liaise regularly with other departments on facilities matters to help to make sure the building is maintained for the future
 To ensure, with the help from the Facilities Co-ordinator, and ensure that St Luke’s is
compliant with all fire regulations and including carrying out regular fire risk assessments.
 To ensure that it complies with H&S requirements, general Health and Safety for all users and staff in the Centre
 To be responsible for the security of the building and its content and help to develop a security plan of the new layout of the building
 To assist with the delivery of the planned preventative maintenance (PPM) schedule which is the premises’ system
 To be the point of contact for premises and facilities management for visitors, staff and tenants
 With the reception team, help to coordinate all room users’ requirements for St Luke’s activities and events
 As part of the Facilities team, to ensure all cleaning tasks are completed in a timely and effective manner.
 To assist the Facilities Co-ordinator by ensuring that is compliant with statutory and regulatory obligations
 To attend meetings and training as required
 To comply with the Charity’s policies– Including Diversity and Equal Opportunities, Fire, Health and Safety, Safeguarding Children and Vulnerable Adults.
 To carry out any other duties within the scope, spirit and purpose of the job, as requested by the Facilities Co-ordinator. 

Essential skills & experience
 A background in or experience of working in a facilities team environment or similar
 A track record of doing and overseeing minor repairs and maintenance
 A hands on individual and flexible with regard to tasks including cleaning, light maintenance and room presentation.
 Knowledge of building related health and safety
 Experience of providing excellent customer service
 Good written and verbal communications skills and the ability to communicate confidently and effectively
 IT Literate
 Able to work independently and demonstrate initiatives in improving facilities’ systems
 Prioritisation and planning skills
 A flexible approach to with working days and hours when necessary
 Willingness to gain further skills in the facilities field

Desirable skills & Experience
 Experience overseeing planned preventative management systems
 Understanding of mechanical and electrical systems
 Understanding of IT environments
 A full UK or EU driving licence (to include being allowed to drive a mini bus)
 Experience of overseeing building maintenance contractors 

Please apply online with your CV and covering letter.

Simplified Recruitment is a Job Advertising Agency working on behalf of a client. By applying for this position you are giving us permission to pass your CV and covering letter to a third party in relation to recruitment. A full copy of our privacy policy can be viewed on our website.

 Ref: SR504763