Facilities Coordinator

Title: Facilities Co-ordinator
Responsible to: Facilities and Reception Manager
Responsible for: Facilities team
Salary: £26,000 per annum

Terms: Monday to Sunday contract. Full-time 37.5 hours per week, regular evening and weekend work will be required to cover business needs.
Place of work: London EC1V 8AJ

Other terms and benefits include: Stakeholder pension, Life Cover, 26 days holiday per year plus bank holidays, season ticket/bicycle loan and childcare vouchers.

Purpose
 To be responsible for the visual presentation of the premises
 To assist the Facilities and Reception Manager with keeping the building and machinery maintained effectively
 To be responsible for the day-to-day compliance with health and safety related to this role
 To line mange the Facilities team and casual staff.

Key Responsibilities
 To oversee and deliver the daily, weekly, monthly facilities duties, including cleaning
and to make sure that all is well presented for visitors.
 To oversee the cleaning contracts and make sure that the contractors fulfil their obligations.
 To help source and oversee facilities’ contractors to provide general maintenance and make repairs when this cannot be undertaken by you and/or your team.
 With the help from the Facilities and Reception Manager, to ensure that St Luke’s is compliant with all fire regulations, and in particular carry out regular fire risk assessments 
 To ensure that our client complies with H&S requirements, general Health and Safety for all users and staff in the Centre
 To oversee the recruitment of appropriate staff when necessary.
 To be responsible for the security of the building and its content and help to develop a security plan of the new layout of the building
 To be the point of contact for visitors, staff and tenants
 With the Reception team, help to coordinate all room users’ requirements for client activities and events
 To attend meetings and training as required
 As a Facilities team, to ensure all cleaning tasks are completed in a timely and effective manner.
 To comply with the Charity’s policies – including Diversity and Equal Opportunities, Fire, Health and Safety, Safeguarding Children and Vulnerable Adults.
 To carry out any other duties within the scope, spirit and purpose of the job, as requested by the Facilities and Reception Manager.

Essential skills & experience
-A background in or experience of overseeing or working in a facilities team environment
-Experience of overseeing building maintenance contractors
-A track record of doing and overseeing minor repairs and maintenance and controlling heating, ventilation and other mechanical systems
-Knowledge of building related health and safety
-Experience of providing excellent customer service
-Good written and verbal communication skills, and the ability to communicate confidently and effectively
-A hands on individual and flexible with regard to tasks including cleaning, light maintenance and room presentation.
-IT Literate
-Able to work independently and demonstrate initiatives in improving facilities’ systems
-Prioritisation and planning skills
-A flexible approach to working days and hours when necessary

Desirable skills & Experience
-Experience of managing staff and performance monitoring 
-Experience of developing and overseeing planned preventative management systems
-Understanding of mechanical and electrical systems
-Formal training in facilities’ management
-Understanding of IT environments
-A full UK or EU driving licence (to include being allowed to drive a mini bus)

Please apply online with your CV and covering letter.

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 Ref: SR504762