HR Officer

Hammersmith and Fulham, London (Greater)
£27,000 - £29,000 (pro rata), depending on experience
08 Feb 2019
27 Feb 2019
Human Resources
Human Rights
Contract Type

Working with the Head of HR and Governance, the HR Officer is a critical role for the organisation, contributing to the long term development and performance of the HR function.  The postholder will have excellent communications skills, a keen eye for detail and an ability to work on their own initiative in a fast-paced environment.  The role provides technical expertise and support to the senior team and managers on all HR matters, end to end recruitment support for permanent and temporary posts, carrying out inductions and DBS checks and compiling information for monthly payroll returns. The role also provides the key point of contact for staff on day to day routine HR questions and queries. 

Key duties

  • HR Generalist Administration

To maintain an accurate HR filing system for all employees

Process employee requests and provide relevant information

Co-ordinate HR projects & meetings

Responsible for producing all HR documentation/ letters - new starter & leavers, contracts, variations in terms

Responsible for raising PO’s

Coordinating documents for HR processes - appraisals, bonus, probation

Other ad-hoc duties


  • HR Systems

Providing support to staff across the business

Inputting and maintenance of HR information for employees e.g. new starters, leavers, salary increases etc.

Running reports on absence, holidays, new starters

Rolling out policy updates

Maintain and update the on-line HR system

Liaising with the Head of HR and Governance to escalate problems and source solutions


  • Recruitment

Ensure all vacancies are advertised in appropriate publications; liaise with line managers on updating job descriptions and the recruitment process


Ensure the Advance web-site jobs page is kept up to date, removing old adverts and refreshing on-going recruitment advertising


Respond to all applicants, arrange interviews, take references and send follow up letters

Liaise with agencies to hire temporary and casual staff as required

Maintain a register of agencies, publications and contacts for different role types, including up to date rates


  • Appraisals

To ensure annual performance reviews and quarterly performance follow-up meetings are conducted by line managers with all staff

To file performance reviews and details of follow up meetings

To ensure that annual performance reviews include updates of job descriptions which are reflected in updated contracts

  • Absence Management

To assist the managers with the administration of reporting and recording absences, including sickness, annual leave, compassionate leave, maternity, adoption and parental leave

Ensure leave is recorded on the on-line HR system and on payroll reporting forms

  • Payroll

Prepare accurate monthly payroll returns

Respond to payroll queries and source solutions


  • Manage the transfer process for TUPEs, including drafting and managing mobilisation plans and undertaking detailed due-diligence. In addition, working with the senior Director or Manager, provide support on ER engagement in consulting with employees and their representatives, along with providing communications on proposed measures and transfer arrangements. 
  • Keep up to date with employment law changes and advise managers on policy changes as needed.
  • Monitor regulatory requirements for staff training and competence and ensure that all requirements and subsequent changes are reflected in all statutory and mandatory training
  • Coordinate the development, delivery and evaluation of a staff Learning and Development program and the implementation of an annual corporate training plan.

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