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Management Accountant

Employer
Advance Charity
Location
Hammersmith and Fulham, London (Greater)
Salary
£30,000 to £34,000
Closing date
4 Feb 2019

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Function
Management, Finance & Legal
Sector
Human Rights
Contract Type
Permanent

The post holder will develop, maintain, administer and monitor all financial systems, records, credit control, cash flow, preparation of management accounts, supporting the annual audit, and other financial work, as directed and supported by the Finance & Business Services Manager. They will provide financial support to managers and staff delivering services, working within organisational policies and procedures to maximise our effectiveness.   The post-holder will work as a member of the Business Services team and contribute to the team’s work plan to support the delivery of the overall business plan. They will work within ADVANCE’s performance management framework, and show demonstrable commitment to ADVANCE’s vision and values.

Main Duties and Responsibilities:

Financial accounts and compliance

  • Implement financial policies and procedures and ensure an effective system of financial control is delivered across the projects and cost centres. Ensure at all times that ADVANCE operates within charity commission, companies house, HMRC and other statutory bodies regulatory requirements, and prepare and submit returns as required.     
  • Prepare monthly financial monitoring reports for all cost centres and enable budget holders to monitor and manage budgets, by reporting variances.
  • Prepare of monthly management accounts for the Finance & Business Services Manager, including the preparation of support material and monthly journals.
  • Prepare the necessary financial data and reports on a monthly and quarterly basis, to support funder reporting requirements.
  • Provide information for the preparation of annual budgets for all cost centres and business planning, in liaison with the Finance & Business Services Manager.
  • Ensure a full audit trail is maintained of all financial transactions and that adequate backup procedures are followed. Prepare annual draft financial accounts and related supporting reconciliations and records, for the year end audit.

Financial service and support   

  • Set up supplier payment run for payment of invoices, bills and payroll on a regular basis, ensuring suppliers and staff are paid in a timely manner and in accordance with financial management procedures.
  • Raise income invoices, monitor receipts and chase funders for unpaid invoices.
  • Maintain the accounting ledgers on an accurate and timely basis, using the electronic accounting package, currently QuickBooks, and record all invoices, income, grants, payments and transactions against the correct account description and class.
  • Undertake monthly and year end bank and balance sheet reconciliations. Process and reconcile credit card transactions, petty cash, incidental cash income.
  • Record capital expenditure and maintain the fixed asset ledger, preparing depreciation calculations and posting journals.    
  • Process and record all donations received in all forms including cheque, cash, BACS and electronic means including Just Giving, CAF Donate, Virgin Money, CAF GAYE and My Donate, and monitor and process Gift Aid claims as necessary.
  • Ensure effective and accessible mechanisms for reimbursing volunteers, service users and stakeholders where financial liabilities have been incurred during the development and delivery of projects and services. 
  • With the support of the Finance & Business Services Manager, monitor and maintain cashflow levels, to ensure the organisation meets its financial obligations in a timely manner.
  • Liaise with payroll contractors, pensions and other financial benefit schemes (e.g. childcare vouchers), ensuring accurate deductions from employees and recording of payments / journals in financial records.
  • Develop and maintain accurate and efficient filing and information systems, on paper and on computer systems, relating to all aspects of financial management.  Undertake training of staff on aspects of financial monitoring and recording systems as required.
  • Provide holiday cover for BSU Finance & Admin assistant as required.

Business support and development

  • At all times protect the safety and security of the ADVANCE, service users, staff, volunteers and buildings, and the confidentiality of records and other information, supporting the implementation of ADVANCE’s Data Protection Policy.
  • Be responsible for personal learning development and keep up to date on research, relevant legislation, policy and practice, and other literature relevant to the role.
  • Participate in regular supervision, training and meetings as required, and assist in the development of services in line with agreed development plans.
  • Ensure the effective implementation of ADVANCE’s Safeguarding, Health & Safety, Equality and Diversity, and other policies and procedures and uphold the core values of ADVANCE.
  • Work across teams and undertake such other duties, appropriate to the grade and character of the work, as may reasonably be expected.

                                                                  

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