Facilities Assistant

Job Description 

Title: Facilities Assistant 

Responsible to: Facilities Co-ordinator  

Salary: £21,000

Terms: Monday to Sunday contract. Full-time 37.5 hours per week, mainly Monday to Sunday, however regular evening, weekend and bank holiday work will be required to cover business needs.

Place of work: London EC1V 8AJ

Other terms and benefits include: Stakeholder pension, Life Cover, 26 days holiday per year plus bank holidays, season ticket/bicycle loan and childcare vouchers. 

Purpose:

• As part of a team be responsible for the visual presentation of the premises and the day-to-day caretaker tasks  

• To assist the Facilities Co-ordinator with the facilities’ management 

• To assist the Facilities Co-ordinator with keeping the building and machinery maintained effectively

• To be responsible for the day-to-day compliance with health and safety related to this role  

Key Responsibilities:

• To oversee the daily/weekly/monthly caretaking duties and to make sure that they are well presented for the effective use of the visitor 

• With the Facilities Co-ordinator oversee the cleaning contracts and make sure that the contractor fulfil their obligations 

• To assist the Facilities Co-ordinator with managing the delivery of facilities- related service contracts 

• To help source and oversee facilities’ contractors to provide general maintenance and make repairs when this cannot be undertaken by you and your team 

• To be responsible for, and log of, facilities issues and liaise regularly with other departments on facilities matters to help to make sure the building is maintained for the future

• To oversee, with the help from the Facilities Co-ordinator, and ensure that they are compliant with all fire regulations and in particular carry out regular fire risk assessments 

• To ensure that they comply with H&S requirements, general Health and Safety for all users and staff in the Centre  

• To be responsible for the security of the building and its content and help to develop a security plan of the new layout of the building 

• To assist with the delivery of the planned preventative maintenance (PPM) schedule which is the premises’ system

• To be the point of contact person for premises and facilities management for visitors, staff and tenants  

• With the reception team, help to coordinate all room users’ requirements for their activities and events

• To assist the Facilities Co-ordinator by insuring that they are compliant with statutory and regulatory obligations

• To attend meetings and training as required

• To comply with the Charity’s policies– Including Diversity and Equal Opportunities, Fire, Health and Safety, Safeguarding Children and Vulnerable Adults.

• To carry out any other duties within the scope, spirit and purpose of the job and them, as requested by the Facilities Co-ordinator. 

Community Centre

Personal Specification - Facilities Co-ordinator 

Essential skills & experience:

• A background or experience of with or working in a facilities team environment or similar 

• A track record of doing and overseeing minor repairs and maintenance 

• Knowledge of buildings related health and safety 

• Experience of providing excellent customer service 

• Good written and verbal communications skills and the ability to communicate confidently and effectively 

• IT Literate 

• Able to work independently and demonstrate initiatives in improving facilities’ systems  

• Prioritisation and planning skills 

• To show flexibility with working days and hours when necessary

• To have a willingness to gain further skills in the facilities field

Desirable skills & Experience:

• Experience overseeing planned preventative management systems 

• Understanding of mechanical and electrical systems 

• Understanding of IT environments 

• A full UK or EU driving licence (to include being allowed to drive a mini bus)

• Experience of overseeing building maintenance contractors

Please apply online with your CV and cover letter for this role.

Simplified Recruitment is a Job Advertising Agency working on behalf of a client. By applying for this position you are giving us permission to pass your CV and covering letter to a third party in relation to recruitment. A full copy of our privacy policy can be viewed on our website.