Executive Assistant to CEO and COO
Are you a dynamic Executive Assistant interested in working for a buzzing and creative charity?
We are partnering with a vibrant and diverse community charity in North London to recruit their new Executive Assistant.
JW3 aim to transform the Jewish landscape in London, and is the first Jewish Community Centre and arts venue of its kind in the city. By engaging with Jewish arts, culture, and community, JW3 aim to help create a vibrant, diverse, and proud community.
The purpose of this role is to provide support to the Chief Executive and the COO, assisting them with their communications with internal staff, external contacts, and clients. You will be responsible for providing administrative support, as well as producing agendas, minutes and paperwork for meetings. Day to day duties will include, arranging travel, accommodation, meetings and conferences, as well as setting up meetings and appointments for visitors for the CEO and COO. You will liaise with board members to set up board meetings, as well as take minutes. In addition to the day to day PA responsibilities, you will support the COO with some HR related administration such as maintaining accurate HR records for new starters and leavers, and updating staff leave, sickness and absence records.
To be considered for this role, it is essential to have demonstrable experience of providing PA or EA support to a Chief Executive and other senior management. The successful candidate will have exceptional administrative and communication skills, with the ability to deal with sensitive information discreetly. Â It is also essential to have excellent written, verbal and numeracy skills with a highly motivated and organised approach to your work. This role is ideally suited to someone with drive and commitment, who can work calmly under pressure in a fast-paced changing environment. Experience of HR admin, and experience of using Sage HR and payroll software is desirable.
A full job description will be provided to candidates short-listed by Prospectus.
Please apply with a Word Document copy of your CV. Cover letters are not required at this stage.