Departmental Officer - Policy Advocacy and Programmes
We are recruiting for a Departmental Officer to provide high quality administrative support to our Policy Advocacy and Programmes department.
The Policy, Advocacy and Programmes department is a key delivery partner in ActionAid UK’s new strategy to promote a world where women and girls are valued and live free from violence and can exercise their rights to promote their own economic empowerment, safety, equality and voice.
The Departmental Officer will provide high quality administrative support to the director, the advocacy team and support to the rest of the department as required, so this role is essential to ensure the smooth running of the department.
A large focus of this role is to provide administrative support to the Director of the department, so applicants must have previous experience of proactive, effective diary management, including appointment prioritisation, scheduling and planning meetings, and organising all travel arrangements including flights, health documentation, visas, and local currency and travel itineraries.
The post holder will also ensure regular and efficient financial administration and reporting on the Director’s budget, so applicants must have previous experience of working with budgets.
You will be a key member of the Policy Advocacy and Programmes department, as you will assist with departmental meetings and away days, including compiling meeting agendas, circulating any necessary paperwork beforehand and taking minutes.
Applicants must have extensive experience and expertise in using Outlook calendar and email, including diary management, coordinating meetings and making travel arrangements.
They must also have advanced IT skills, including Outlook, Excel, Word, PowerPoint and use of databases.
To be considered for this role, you must also have experience and high level of expertise in taking minutes and of coordinating and liaising across teams, particularly in large and/or complex organisations.
We are committed to flexible working and therefore are open to flexible working arrangements, including the potential for a job share for this role.
If you are committed to promoting a world where women and girls are valued and live free from violence, can exercise their own economic rights, safety, equality and voice please complete an application form.
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