Administrator

Administrator (London)

CleanupUK is looking for an experienced London-based Administrator to support our Chief Executive and a small, busy team. The home-based role is integral to the work we do and requires a competent, positive and pro-active person.

Are you a highly organised person with brilliant communication skills ? You may be considering a return to work part-time, you may want to reduce your current hours or you may be a self-employed administrator looking for more hours. If any of the above sounds like you, then please get in touch.

Closing date for applications : Sunday 23rd September 2018

Job title: Administrator

Location: Home-based, London

Responsible to : Chief Executive, CleanupUK

Employment Status : Self employed

Remuneration : £15 per hour

Time commitment:  To be discussed – around 60 hours per month (average of 2 days a week) with the potential to increase this 

Geographical areas to be covered :

• Home-based
• Travel to attend trustees’ meetings in London

Overall Purpose:

• To support the activities of the Chief Executive and the CleanupUK project team.

Main duties and responsibilities :

Assist with the Chief Executive’s administration tasks such as :

• Collating addressee lists and sending out e-newsletters
• Website updating (CleanupUK and LitterAction)
• Mail-merging labels and envelope stuffing e.g. for Christmas cards
• Schedule trustees’ meetings
• Taking minutes at trustees’ meetings
• Make travel arrangements for Chief Executive where required

Support the Project Manager and team with their various tasks such as :

• Supporting the Project Manager to maintain records of project and reporting this to the CEO / board
• Editing, producing and circulating documents related to the project work across the team
• Ordering materials & equipment as required by the project team
• Assisting the Project Manager in recruitment processes
• Liaising with volunteer groups and contacting them for information
• Gathering and collating statistics and surveys
• Organising meetings and events
• Attending occasional events to support the team as necessary
• Assist in the preparation and arrangement of presentations to local forums and meetings
• Collate the photos of the project’s events
• Collate and send out e-mail bulletins
• Internet research as required
• Help with social media where appropriate

Person Specification

Experience

• Experience of working with and supporting busy teams
• Experience of home working (desirable)

Knowledge

• Understanding of volunteers and the charity world
• Knowledge and understanding of equality and diversity

Skills

• Excellent organisational skills and the ability to prioritise
• Excellent communication and interpersonal skills, including a good telephone manner
• Confidence in communicating with a wide range of people
• Excellent computer skills including Word, Excel, e-newsletter management and website updating
• Enthusiasm and a pro-active attitude
• Flexibility
• High degree of attention to detail

Expenses:

Out-of-pocket expenses will be paid to upon presentation of receipts and a claim form, including reimbursement of travel costs between home and work locations

Please e-mail a CV and covering letter to vacancies@cleanupuk.org.uk

If you would like to ask about this opportunity before applying, please e-mail vacancies@cleanupuk.org.uk