Job title: Meetings and Events Manager
Reports to: CEO
Hours of work: Full time
Salary: Circa £33,000 p.a., depending on experience
Job type: Permanent 
Deadline for application: 17:00 on 3 July 2018

We’re looking for an experienced Meetings and Events Manager who can help us achieve our ambitious plan for meetings and events as part of our new strategy.

The Royal Society of Tropical Medicine and Hygiene (RSTMH) is a society of almost 1,000 members from 43 countries, who work in, or are interested in tropical medicine and global health.

RSTMH organises and participates in events as a key way of showcasing, discussing and debating key areas of tropical medicine and global health research and practice. Our range of events is wide. We deliver educational conferences, social events, private dinners, research meetings for early career professionals, and high-profile debates and discussions. They happen across the UK and, increasingly, around the world.  Our events help add to the impact of our work in tropical medicine and global health, but also raise funds to allow us to continue our work as a charity.

The meetings and events manager has responsibility for developing and delivering RSTMH events within the overall strategy and budget of RSTMH. The role requires an able self-starter who is excited by the prospect of overseeing such a broad range of meetings. The candidate needs to have excellent communication and relationship building skills, and to be organised and flexible with a great attention to detail. They should be comfortable developing events strategies, answering queries about tickets sales and negotiating sponsorship. In addition to our own events, we work with several partners that provide us with event opportunities. Helping maximise these opportunities is also the responsibility of the meetings and events manager. They also must be able and willing to organise overseas events across Africa, Asia, Europe and the US and travel for the events as requested.

Main responsibilities of the role include:

• Developing an events strategy and have responsibility for its execution
• Planning, managing and delivering events to the highest standard from start to finish and meeting their objectives of quality and cost effectiveness
• Full management of event logistics
• Representing the team on Meetings and Events Committee, managing relations to optimise meetings  
• Identifying, appointing and managing external stakeholders
• Being responsible for the income and expenditure budgets and monthly reforecasts for our meetings and events, and ensuring accurate financial record keeping
• Working with the team to develop all event materials, physical and digital
• Working with the CEO to identify potential sponsors, develop proposals and negotiate contract terms
• Producing comprehensive event briefings for speakers, team and Board
• Supporting and attending events, which involves working out of office hours, in the UK and abroad
• Working with the team to identify prospective speakers and audiences for our events
• Evaluating and reporting on the success of each event and considering areas of improvement
• Ensuring up to date event information is publicised on the website and on other RSTMH channels
• Being responsible for venue and supplier contract negotiation and management
• Line managing volunteers and interns where required
• Working with the rest of the team at RSTMH to develop and implement a marketing plan for events
• Managing all event enquiries, from external and internal stakeholders
• Liaising with and managing relationships with all event stakeholders internally and externally, including suppliers, members, committees, Board, speakers, sponsors and exhibitors
• Working with Membership Manager to maximise the engagement of event attendees in RSTMH’s work, and convert events attendees to members
• Developing systems and processes to ensure we capture all data from events
• Ensuring efficient processes exist for ticket sales, paying expenses and invoices

Person specification

• Passion for RSTMH and our work
• Professional and articulate
• Degree level education or relevant proven work experience
• At least three years proven track record of managing and delivering successful national and ideally international events, measured in terms of attendance, budgets and sponsorship
• Evidence of working with events committees and managing suppliers to deliver events
• Numerate with budget management experience including forecasting and planning
• Experience of drawing up and manging third party contracts for events
• Excellent problem-solving skills with a proactive approach and mind-set
• Excellent communication skills, both written and verbal
• Strong time management and task prioritisation skills
• Evidence of working with a team and board members
• Line management experience desirable
• Meticulous attention to detail
• Proactive and able to take ownership of events
• Relationship building skills
• Able to identify areas of interaction with other activities of our work and able to work with team to increase success
• Willingness to work unsocial hours as required and to travel outside of London and the UK, with reasonable notice
• Able to work with a CRM system and other databases
• Strong project management and organisational skills

Closing Date: 17:00, 3rd July 2018.

TO APPLY AND FOR MORE INFORMATION:

If you would like to find out more about this position and to apply, please click the button to be directed to our website.

No agencies please.