Finance and Business Manager

Location
Canterbury, Kent
Salary
£28,000 - £30,000
Posted
17 Apr 2018
Closes
11 May 2018
Hours
Full Time
Contract Type
Permanent

JOB DESCRIPTION

Reports to:                             Festival Director (line manager), with task reporting to the Chair of the Festival’s Finance Committee (and other Trustees as appropriate)

Responsible for:                     Administrator

Based at:                                 Festival Office (Canterbury)

Purpose of the Role  

To provide effective and compliant financial management for the Festival and the Foundation, working with the Festival Director to deliver the Festival within budget, overseeing human resources matters, maintaining strategic oversight of all income generating activities, managing the Festival’s premises and ensuring the Festival fulfils its statutory requirements.

Key Responsibilities

1.            Financial Management

  • Maintaining the Festival’s bank accounts, the purchase and sales ledger, credit control, cashflow and management accounts
  • Preparing the Festival’s Financial Statements for external inspection
  • Contracting Festival participants through to job costing all activities over the two-week Festival
  • Overseeing the Administrator’s work in producing the Canterbury Festival Foundation’s Financial Statements
  • Producing budgets and long-term financial forecast statements as required
  • Administering the Festival and Canterbury Festival Foundation’s investment portfolio
  • Accounting for VAT and making returns on behalf of the Festival
  • Recording and claiming recoverable gift aid tax as appropriate
  • Responsible for compliance and the on-going development of the Festival’s financial systems and processes across the organisations

2.            Strategic aspects of income generation

  • Maintaining a strategic overview of the Festival’s income generation activities in line with the Festival’s five-year plan
  • Working in liaison with the Development Manager to develop bids to potential funders
  • Monitoring all fundraising activities for the Canterbury Festival, The Canterbury Festival Foundation and the Friends of Canterbury Festival
  • Assisting with work placement opportunities

3.            Human Resources

  • Operating the Festival’s payroll, income tax, National Insurance and Stakeholder Pension scheme
  • Leading recruitment campaigns on behalf of the Festival Director, including the development of job descriptions, drafting advertisements and administering the recruitment process
  • Preparing contracts of employment for new appointees and providing advice with respect to the Festival’s Terms and Conditions
  • Overseeing and extending arrangements with respect to internships and work placements

4.            Strategy

  • Assisting the Festival Director with the strategic development of the organisation, including the preparation of appropriate business plans and financial forecasts
  • Working with the Festival Director, leading the Festival’s approach to Risk Management

5.            Governance

  • Overseeing the preparation, together with the Administrator, of meeting papers for the Board of Trustees and various sub-committees
  • Ensuring compliance with the various legal requirements for charities and registered companies, including the General Data Protection Regulation
  • Acting as Company Secretary for the Canterbury Festival Foundation
  • Ensuring the Festival fulfils all other statutory requirements
  • Ensuring that all Festival policies are current

6.            Premises

  • Maintaining and developing the Festival’s premises and IT systems, engaging outside specialists as necessary
  • Managing all aspects of estates management, including the day-to-day management of Health & Safety matters (with the Festival Director as the Designated Officer)

7.            Other

  • Making an active contribution to team-wide goals and activities that form part of the successful development of Canterbury Festival as an organisation
  • Providing front of house duties during the Festival and throughout the year as required
  • Purchasing and controlling stock, office resources, bar products and merchandise
  • Attending meetings of the Board, Council, Canterbury Festival Foundation and sub-committees as required
  • Any other reasonable duties commensurate with this role’s skills and responsibilities, as requested and directed by the Festival Director