Company Sec/PA to CEO & Chair
I am currently looking for a temporary Company Secretary to be responsible to the Senior Management Team and Trustees for the day-to-day governance of a major charity. You will be responsible for compliance with legal and statutory requirements and contract management, ensuring that the charity complies with current financial and legal standards and maintains high standards of corporate governance. You will act as a point of communication between the Senior Management Team and Trustees, reporting in a timely and accurate manner on organisational procedures and developments and providing personal administration assistance to the CEO & Chair.
Offering advice and guidance on matters of law and governance to the Chair and CEO
Advising the Chair on the management of conflicts of interests of Trustee
Convening and servicing all Board and Committee Meetings, including the Annual General Meeting (AGM) by assisting in the production of agendas, attending meetings, minute taking, etc.
Following up on actions from Board and Committee meetings and other relevant meeting
Ensuring decisions made are communicated to the relevant stakeholder
Arranging other Chair and Trustee meetings as required and servicing them as above when appropriate
Managing the diary and all correspondence of the Chair
Supporting the recruitment of new Trustees and Chair
Overseeing compliance with the Charity's Articles of Association, inside and outside of meetings, and any proposed changes to the Articles.
Drafting and amending committee terms of reference when appropriate
Drafting resolutions, lodging required forms and annual returns with Companies House
Implementing procedural/administrative system
Writing reports and collating information
Overseeing policies, ensuring they are kept current, are approved, and that Trustees are aware of their implications, eg legal
Maintaining statutory books, including registers of members/Trustees, directors and secretaries
Handling correspondence before and after meetings
Contributing to meeting discussions as and when required, and advising members of the legal, governance, accounting and tax implications of proposed policies
Advising the Chief Executive and Trustees on the requirements of relevant laws including company law, charity law, data protection, intellectual property, health & safety, property and contract law etc.
Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action including advising the Chair and Chief Executive on significant developments
Liaising with external regulators and advisers, such as lawyers and auditors and the Charity Commission
Developing and overseeing the systems that ensure the company complies with all applicable codes of conduct, in addition to its legal and statutory requirements
Advising the Senior Management Team on proposed contractual arrangements with suppliers/customers including drafting new contracts
Maintaining a contracts database of all existing contractual arrangements and advising the Senior Management Team on renewals
Maintaining current awareness about charity and relevant company law
Providing safe custody and appropriate use of the company seal
Insurance & Property
Managing the appointment and review of insurance brokers
Ensuring adequate insurance cover is in place for the Charity's assets and activities in liaison with insurance brokers and the Chief Executive
Being aware of developments in the insurance market and advising the Chair and Chief Executive on significant developments
Managing all claims arising from the Charity's activities liaising with the Chief Executive where applicable to ensure they are settled in the Charity's best interests
Ensuring all leasehold requirements of the Charity's property are complied with
You will also be responsible for Diary management organising travel arrangements and meetings, recruitment administration and other PA duties.
If you have the above skills and experience please apply online or contact Sekai today!
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