PA to Director of Planning & Resources

Recruiter
Harris Hill
Location
London
Salary
£29,737 per year
Posted
01 Mar 2018
Closes
29 Mar 2018
Ref
HQ00036605
Contact
Shweta Prabhakar
Function
Administration
Hours
Full Time
Contract Type
Permanent

A Charity based in London is looking to recruit a PA to director of Planning & Resources. The successful candidate will be managing the administration of charity s election process and delivering an efficient administration service to the trustee board and committees, including compiling papers and producing minutes.

Key responsibilities

Diary management, book and service meetings, note taking at meetings, mail management, travel arrangements
Drafting reports
Liaison with trustees, committee members, staff and members on the director s behalf
Plan, control and monitor the director s office budget and the governance budget
Coordinate cross organisational programme/ project meetings including producing action notes and papers as required
Ad hoc projects as requested by the director
Manage all work related contacts and projects on the CRM system
Draft agendas, draft and compile papers (including electronic version), distribute documents and information to trustees and committee members in a timely manner
Book venues, manage all logistics for away days, development sessions, trustee dinners, and the AGM.
Take accurate minutes at all board and committee meetings, proof reading them, circulating them promptly and managing any action point follow up
Coordinate annual elections to trustee board in liaison with Electoral Reform Service and membership team
Manage appointments and administration of trustee inductions, trustee reviews, diversity audits and annual code of conduct forms
Prepare updates and annual returns to Companies House and Charity Commission
First point of contact for internal and external queries related to the charities articles of association, and related company secretarial administration - manage all related administration including yammer group and web details
Manage the quarterly monitoring and evaluation reporting system across the organisation, collating information and drafting the reports
Support the annual planning process, including preparing the planning calendar, coordinating and supporting planning meetings
Maintain the risk register, including the quarterly review process ahead of each board meeting
Coordinate the publication of the annual report and accounts

In order to apply you should have the following skills and experience:

Knowledge and understanding of the governance of a membership organisation and charity
Excellent grammar and spelling with a high standard of written and oral skills. Confident in writing minutes and re-writing/formatting board and committee papers using plain English, house style and tone of voice
Excellent self-organising and time management skills, with the ability to work under pressure, juggle tasks, prioritise workloads and meet deadlines with the minimum of supervision
Complex administrative role in a busy office environment
Experience of monitoring budgets and keeping accurate financial records
Experience of using customer relationship management databases
Experience of providing good customer care
Strong interpersonal skills, with an ability to work collaboratively and build relationships both inside and outside the organisation with individuals at all levels
Excellent IT skills including proficiency in the use of Microsoft Office (word, excel and PowerPoint)



If you have the stated requirements then please apply to Harris Hill with your up to date CV. Please note that only suitable candidates will be contacted with further information.

Closing date: 8th March 2018

Please note that applications will be reviewed prior to the closing date and early applications are in encouraged

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