Finance & Grants Officer

C40 Cities
£32,365 per annum
18 Dec 2017
22 Jan 2018
Finance & Legal
Full Time
Contract Type


The C40 Cities Climate Leadership Group, now in its 12th year, connects more than 90 of the world’s greatest cities which have committed to tackling climate change. We bring mayors from around the world together to learn from each other in reducing greenhouse gas emissions and creating resilient, sustainable and low carbon cities. C40 cities represent more than 650 million urban citizens and their economies account for 25% of global GDP. Our recent ‘Deadline 2020’ report sets out the critical role that the world’s major cities have to play in delivering the historic Paris Agreement to prevent catastrophic climate change.

C40’s growing team of 100+ staff is headquartered in London, with offices in New York, Rio de Janeiro, Copenhagen, Beijing and Paris, and individual staff based across 25+ different locations. C40 has an operating budget of c.$25m per year and is primarily funded through the generous support of philanthropic foundations.

The strategic direction of the organization is determined by an elected Steering Committee of C40 mayors, which is chaired by the Mayor of Paris, Anne Hidalgo. Three-term Mayor of New York City Michael R. Bloomberg serves as President of the Board of Directors, which is responsible for operational oversight. An eight person management team, led by Executive Director, Mark Watts, leads the day-to-day management of C40.

Corporate Services

The C40 Corporate Services team is at the heart of the C40 organisation.It comprises: Finance, Human Resources, Legal & Compliance, Contracts & Grants, Information Technology, and Operations. It oversees incoming funding, expenditure, financial reporting, budgeting, HR, procurement, and contracts, and manages the non-programmatic support mechanisms of the global organisation. The team supports project managers with budget management and has a key role to play in the management of risk at both project and organisational level and in ensuring efficient day-to-day business practices. 

The team works collaboratively with C40 senior management and staff globally providing support and guidance in human resources, information technology, budgeting, accounting, legal, risk management, facilities, and other administration functions in accordance with C40’s internal policies, procedures and donor regulations.

This post will be part of the Finance team.

Position Description

The Grants and Finance Officer is responsible for the administration and management of restricted fund grants, ensuring that compliance is met and robust systems and processes are in place. The role involves monitoring the implementation rate of grants, and aligning forecasts of expenditure with donor/contractor/contractual requirements. This includes delivery, reporting, and audit, and assisting colleagues in compliance with donor regulations and broader requirements.

As an international organisation, C40 works makes use of technology to work as paperlessly as possible.


  • Drawing up grant invoices or cash requests, and follow-up for payment as required
  • Financial business partnering with Project teams and the wider organisation on budgets, project costs, overhead analysis and staff cost allocation
  • Undertaking review and analysis of grant expenditure to advise stakeholders on progress
  • Ensuring donor compliance, with follow up on outstanding paperwork/invoicing as necessary. Where donor audits are required, support the preparation and response to the audit, working with the Project department as required 
  • Contributing to the production of internal guidelines and procedures for grants management and provide information, advice and guidance to colleagues on established procedures
  • Posting (entry), review and extraction of restricted (project) and general costs to and from the accounting system (SUN & Query and Analysis Q&A) 
  • Maintaining the grant tracking database (Salesforce) which is shared with program and operations staff
  • Managing filing of physical documentation (e.g. receipts) to enable efficient reporting to funders who require physical copies, and to facilitate efficient audits with satisfactory outcomes
  • Liaising with other staff in other C40 locations, and with donors in relation to grant management 
  • Supporting the process of receiving required documentation from relevant partners, compiling and preparing all paperwork for invoicing, liaising with the donors and filing and administration for grants or contracts 
  • Reviewing project budget development with regard to compliance issues for prospective sources of funding
  • Other ad-hoc tasks required

Person Specification:


  • Experience in the finance department of a charity receiving restricted funds grants, including familiarity with donor requirements and reporting
  • Intermediate bookkeeping skills, including dealing with nominal codes and cost centres
  • Experience of using a financial management system
  • Intermediate knowledge of Microsoft office, including pivot tables in Excel
  • Strong attention to detail
  • The ability to enforce adherence to rules and standards, including among senior colleagues
  • Able to work under pressure with conflicting priorities, manage workload and deliver to deadlines.
  • Excellent communication skills, both written and verbal, particularly the ability to convey financial information to non-finance staff.
  • Proactive approach and skill in creative problem solving


  • Interest in and affinity with the environmental sector  
  • Experience of working internationally, preferably within the Not For Profit sector
  • Project management experience 

Other Requirements:

Applicants must already have the right to work in London.

Application Process:

Interested applicants should submit a curriculum vitae and cover letter.