Events Assistant

City of London
£13 per hour
10 Aug 2017
15 Aug 2017
Full Time
Contract Type

My client, a health related charity based in Central London, is looking to recruit an experienced Events Assistant into their busy Special Events team, on a temporary basis for the duration of around 4 weeks. The appointed Events Assistant will provide support to the Special Events Manager with the planning and delivery of special events, principally the charities annual cricket tournament and a gala dinner that is due to take place that evening.

Key responsibilities for this role include:

Supporting and implementing marketing plans for special events.
Assisting in the production and circulation of event materials including signage, badges, bidding forms and place names.
Updating the database with relevant and up-to-date information in relation to event activities with each guest/donor including imputing guest replies, dietary requirements and feedback.
Supporting approaches for fundraising prizes, which include auctions, silent auctions and raffles, and ensuring accurate information and efficient thanking.
Researching and securing gifts in kind to be used on the day.
Assisting with keeping accurate records of all prizes including vouchers, logos and adverts.
Providing efficient event administration to include sending confirmation letters/emails and updating relevant spreadsheets such as guest lists.
Providing on the day support at all special events including set-up, delivery and breakdown.

To be considered for this role you will have previous events experience, ideally within the fundraising arena. You will have experience of managing a varied workload effectively, planning and organising a number of projects at one time to set timescales and a confident communicator to both internal and external stakeholders.

A full job description will be presented to candidates that have been shortlisted by Prospectus.

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