Building & Projects Manager

Location
Aldgate, London E1
Salary
£30k
Posted
15 Mar 2017
Closes
15 Apr 2017
Hours
Full Time
Contract Type
Contract

MAIN TASKS

Funding Partners

  • To prepare reports and outputs for funders including foundations, Historic England, Heritage Lottery Fund, private donors and for internal charity use.
  • To claim grant drawdowns as soon as payment is properly due.
  • Prepare Quarterly drafts claims for grant to Historic England and other funders including financial information and outputs.
  • Maintain and update the database of donors and funders of repairs and restoration including running reports and exports to other software.

Finance

  • Assist the Director, Accountant, Fundraiser maintain financial records of income and expenditure across the charity’s operations and support the preparation of grant claims to foundations and Historic England, among others.
  • Ensure prompt processing of invoices and payments for building work, maintenance and services according to the charity’s financial guidelines and to monitor invoicing and payments of suppliers, builders, and consultants
  • Bank cheques; maintain up to date budget monitors for income and expenditure projects for which the postholder is responsible and to input to quarterly management accounts prepared by the accountant

Repair & Maintenance of Historic Buildings

  • Ensure maintenance and repairs spend is procured in line with the HCT policy and procurement guidelines including obtaining competitive tenders where there is no architect/surveyor instructed
  • Prepare for review and signature briefs for work, appointments of builders, contractors, suppliers and building professionals.
  • Ensure that all work is to the standard appropriate for listed buildings and in accordance with HCT’ s Asset Management Plan
  • Obtain or instruct others to obtain listed building consent where necessary
  • To manage delegated maintenance surveys by specialists that may include asbestos risks, legionella testing, fire safety compliance and inspections, PAT testing, tree safety, pest infestations, etc.

Management of the Charity

  • Support the Director, Fundraiser (p/t freelance) and Accountant (p/t freelance) in running the charity.
  • Maintaining records of grant awards and conditions, project management information, budgets and contractual arrangements in methodical, searchable electronic formats.
  • Maintain an up-to-date shared online dairy on the HCT’s system
  • To attend team meetings (face to face St Georges or online)
  • Manage the diary of Annual Visits to chapels.
  • To visit HCT’s buildings where necessary (expected to be an occasional requirement only)

Volunteers & Internal Communication

  • Work alongside office volunteers in the HCT office
  • Engage effectively with committees at HCT chapels who act on a voluntary basis as local champions and carers of our buildings.
  • Contribute to clear communications and common purpose among volunteers, staff, Trustees, building contractors and professionals over a wide diversity of matters for example repairs, surveys, maintenance, events, weddings, meter readings, visits to the site and security alerts.

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PERSON SPECIFICATION

We are looking for someone with the following experience and aptitudes:

  • Management experience in a small business or non-profit organisation, preferably with a historic building or building management focus
  • Excellent numeric & language skills.
  • ICT self-sufficient. Please do not apply unless you can fulfil these minimum criteria: up to date proficiency in all apps MS Office suite; proficiency in web-based research and social media; competence in document and report layout and processing; competence in basic photo and image manipulation.In addition, familiarity with Sage accounts and fundraising databases (HCT uses eTapestry in the Blackbaud suite) would mark you out.
  • Available for early start
  • Friendly, customer-facing attitude
  • Willingness to staff the HCT office solo at certain times
  • Demonstrable experience of working effectively with volunteers
  • Sympathy with the charity’s objectives

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TO APPLY

All applications via the Third Sector portal by the closing date of April 14th 2017

Please attach as pdfs:

  • concise CV – no more than two A4 pages please.
  • a letter of not more than two A4 pages saying why you want the job and what your most relevant experience for the post is – please refer to the Person Specification above and make it clear in which post listed on your CV you gained the experience and aptitude referred to.
  • Two referees, saying what their connection is to you - we will not contact them without asking you first.
  • Confirmation of when you could start if appointed.